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Looking for a temporary executive assistant to join on a quick start basis for a client in Uxbridge.

5 days in the office.

Client Details

A large coperate company based in Uxbridge.

Description

Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.Profile

Previous experience in a similar role
The ability to work across multiple time-zones to co-ordinate a number of key stakeholders and activities.
High level of accuracy and attention to detail
Strong organisational skills
A team collaborator
Excellent communication skills
Flexibility
Minute taking experience
Proficient in MS Office applications (including Powerpoint and Excel)
Strives for continuous improvement
Proficient use of required programs and systems
Bachelors degree (or equivalent expereince)
Experience of working across/supporting multiple timezones
Ability to travel (ad hoc as required)Job Offer

Good rate of pay
Starting asap