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We are working with one of the UK's most experienced team of Chartered Surveyors & Commercial Property Experts and looking for a Commercial Property Management Administrator to join the team.

Working hours are 8:45am – 5pm (45 mins for lunch), Monday – Friday, the firm offers a competitive salary (negotiable depending on experience) plus training, on-site parking, pension, 25 days annual leave (increasing with service) + 1 extra day for birthday and bank holidays.

You will play a crucial role in assisting the Management Surveyor in day-to-day, predominantly office-based activities, managing the rent collection process and updating the management software to reflect payments received and changes in lease arrangements.

Main duties of the role include:

* Maintaining tenant and client records.

* Input new client’s and tenant’s information into Management Software.

* Update Management Software when changes occur including Rent, Reviews and Lease Renewals.

* Meet tenants at their premises when we receive new instructions along with the Surveyor to introduce the team.

* Issue all rent/and service charge invoices to tenants. Issue all rent collection fee invoices to clients.

* Chase tenants in relation to late payments by email and phone.

* Check bank accounts daily and update management software when payment is received.

* Reconcile client bank account following the end of the month.

* Prepare Debtors List at least once a month and discuss course of action with surveyor/clients.

* Prepare rent transfer statements and transfer funds to clients on a monthly/quarterly basis.

* Prepare documents to assist surveyors and forward information to clients using Excel and Word.

* Receive calls and emails from tenants and clients and either deal with the enquiry or pass to surveyor.

Essential:

* Experience of processing data on computer-based platforms.

* A good knowledge and experience of using Excel

* Attention to detail and confidence with numbers.

* The ability to take a supporting role in all aspects of the department’s activities including day to day landlord and tenant matters.

* Strong written, numeracy, communication/IT skills and will be comfortable dealing with clients, suppliers, tenants and other professionals.

Skills and qualifications:

* Experience with MRI/QUBE property management software systems preferable however training given if required.

* Good IT skills essential (especially Excel and Word).

* Strong written and verbal communication skills.

* Effective, confident communicator.

* GCSE/O-Level qualifications in English and Maths.

If you are an experienced Commercial Property Management Administrator, please apply, we’d like to hear from you