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Facilities Manager - Hayes, UB3

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Duties & Responsibilities

* Day to day management of hard services and critical infrastructure related to the development and in accordance with the framework of systems centrally defined by the Facilities Department.

* Local management and coordination of contractors, consultants and service partners on site in line with the centrally defined contract mechanisms.

* Local management and auditing of infrastructure and building services including fire and security systems, water hygiene, vertical transport, utilities and critical plant via the appointed CAFM system.

* Monitor health, safety & compliance activities across the estate in accordance with the BAML Health and Safety Strategy and using our Meridian compliance system.

* To assist in the mobilisation, delivery and coordination of project works on site.

* To provide facilities-related advice and support to the estate management team.

* Lead on the local maintenance of the building infrastructure including structure, building envelope, internal fabric and mechanical & electrical services in accordance with the framework defined by the Facilities department.

* Maintain the required inspection, auditing, record keeping and document control activities associated with the above.

* To function as the point of contact for locally delivered FM activities including action of recommendations arising from fire risk assessments, water hygiene risk assessments, health & safety audits and other external inspections.

* Provide advice, support, monitoring and instruction for the estate management team members in their discharge of facilities-related activities including, but not limited to, fire alarm testing, fire door inspections operation of M&E systems (CCTV, BMS, access control etc), communication with customers, contractor callouts, compilation of SOPs and shift handovers.

* Ensure local arrangements and critical spares are in place to deal with unplanned interruptions to essential building services.

* Ensure the swift identification and rectification of day-to-day maintenance activities including re-lamping of light fittings and minor repairs.

* Ensure that insurance claims are appropriately addressed, rectified and tracked in accordance with the procedures in place with the underwriters and loss adjusters.

* Follow up on out-of-hours reports to ensure that actions are closed out appropriately.

* Provide regular reports to the Deputy Head of Facilities and PD related to the status the local facilities and any associated risks.

Skills, Experience & Qualifications

* Educated or experienced to NVQ level 6 in Facilities Management, Building Services, Estate Management or a related discipline (Desirable)

* To hold membership of a relevant professional body including IWFM, CIBSE, RICS or IOSH.

* Must hold a NEBOSH or IOSH accredited qualification in Health & Safety.

* To have an engineering background with a sound understanding of M&E, Critical infrastructure, contract management and PPM’s.

* Detailed experience in the use of CAFM and compliance software.

* Experience working in facilities or estate management for a minimum of 8 years.

* Solid experience in the management of external suppliers, contactors and consultants covering a range of services. (Primarily hard services)

* Experience of the management and coordination of health safety.

* Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners.

* Experience working in a project environment and the handover of new schemes.

* Communicate verbally in a clear, concise and business-like manner.

* Make sure all written communication is presented in a professional manner ensuring grammar, spelling and format is appropriate for the recipient and purpose.

* Demonstrate ability to make decisions both independently and collectively, having first evaluated all options. Support decisions with factual information.

Ballymore operates as an equal opportunities employer