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Equipment Library Coordinator

Stanmore, Greater London

Full Time – Monday to Friday – 37.5 Hours

Are you experienced in stock control, inventory or have previous experience as a store’s coordinator, with excellent communication skills, a keen eye for detail and can perform general administrative duties? If so, our client, a leading provider of Managed Equipment Services (MES) to the NHS and private healthcare sector in the UK seeks an Equipment Library Coordinator to join their team based in Stanmore.

To be considered for this role you must have at least 3 years relevant UK-based work experience in a similar role.

Purpose of the role

The Equipment Library Coordinator is essential in managing the organization’s Medical Device Equipment Library. This role serves as the central hub for coordinating the acquisition, maintenance, distribution, and inventory of equipment to meet organizational operations and client needs. Through strong communication and effective organizational practices, the coordinator ensures that all equipment is readily available, safe, and fit for purpose. By managing equipment resources responsibly and efficiently, the Equipment Library Coordinator plays a key role in supporting teams, enabling them to achieve their objectives, and upholding the organization’s commitment to excellence.

Responsibilities

General administration duties of the department as guided by the Manager

Ordering of spares or other consumable items as required

Ensure that all work undertaken is documented in the appropriate manner, recorded and updated using the equipment database and that comprehensive equipment history is maintained

Input data to the department’s medical equipment management database to ensure that equipment servicing data is collected and stored

Work closely with technical and clinical staff to provide high standards of service delivery and making continual improvements in the management of medical equipment across the organisation

Perform other duties as required which are appropriate to the post, including monitoring.

To maintain a close liaison with the Site Manager in the day-to-day running of the Equipment Library

Delivery and collection of equipment to and from the wards and clinical areas as required, ensuring that all accessories are complete

Maintenance of a computerised inventory of equipment in the library.

Responding to telephone requests for equipment under all conditions of urgency and keeping a record of all requests

Ensuring equipment is cleaned and decontaminated by ward staff before being returned to the Equipment Library and subsequently signed for on the decontamination certificate provided

Inspection and functional checks of returned equipment using existing guidelines. Recharging of battery powered equipment whilst in the library

Follow any other reasonable project related request from your line manager

Ideal Skills and Experience

Administrative background

Customer and quality focus

Interpersonal

Good oral and written communication

Computer literate with a good understanding of Microsoft Office

Benefits

Royal London Pension - 5% employer contribution

Death in Service Scheme after probation - 4 times salary

Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)

A DBS Enhanced Disclosure is required for all applicants.

If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on (phone number removed) or forward your CV to (url removed)