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Our client, a Museum based in the heart of London are currently on the search for a Facilities Administrator to join their estates team on a 4 months temporary contract. This is a exciting opportunity to join a fast faced and dynamic organization within a busy public environment.

Key Responsibilities;

Financial:

Administration of the department budget (revenue and capital), tracking &
reporting on expenditure and producing monthly management reports using existing guidance and templates;
Support the undertaking of the Facilities team monthly and quarterly budget reviews and returns, in accordance with our financial procedures, with variance analysis and in-year reforecasting/adjustments;

Administer the raising of purchase orders and processing/authorisation of
payment claims
Support the procurement of services and capital works. Lead responsibility will
vary depending on contract size and scope and in accordance with Museum procedures
Administer the Delta procurement portal, which is used for the preparation/collation of tender documents,
managing clarifications, submitting tender reports and evaluations.
Ensure all supply contracts and supplier files, with renewal
dates are tracked in the department calendar.

Support the management in the delivery of H&S initiatives/ priorities.
Support the management of H&S, including monitoring accident/incidents,
reporting and data analysis, arranging training, liaising with advisors and
servicing information requirements, updating content on the intranet,
supporting internal audits.
Follow up with contractors and internal stakeholders on actions, quotes and service visits.
Lead on co-ordinating contractor access to restricted areas of the site. Liaise with stakeholders in other departments and contractors to ensure work is co-ordinated in a safe manner that doesn't put people or collections at risk.
Maintain excellent record keeping, both electronic and physical, adhering to the museum records keeping policies.

The ideal candidate will be an Experienced Administrator with a property/facilities/health safety background. Due to the nature of the role you will be a strong communicator and be able to work to deadlines.  

This is a temporary position starting in July 2024 and running for 4 months(potentially longer).

In return our client is offering the equivalent salary of £28,097 for a 35 hour week (Monday-Friday)