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Duties:

Update tracker from company database and populate fields (e.g. cost, Batch codes)
Starting Customer complaint investigation forms and send out to relevant person
Chase departments on open any Investigations
Take sufficient minutes of 2 short daily H&S morning meetings. Important but fairly informal.
Take minutes of SHEQ annual meeting.
Employees from each department (approx. 6) - noting minutes and filing these.
Assist with audits in terms of getting documents ready.

Carrying out the administration i.e. recording for ToolBox Talks which involves the following:

Update ToolBox Talk register
Gather missing Toolbox Talks information from recipients.
Print and distribute where required
Filing / checking

Distribution of Safety Alerts (emailing and placing around site)

Update Site Compliance Register (Monthly)
Update the question banks and upload onto system.
Ensure Noticeboards are regularly updated across the site.
Update TV Slides again situated across the site; this is a desk top digital activity.
Email correspondence with Contractors.
Administration of COSHH (Control of Substances Hazardous to Health. This information needs to be carefully filed so it can be retrieved with ease.
Obtain safety data sheets from suppliers (can sometimes be retrieved from suppliers' websites)
Complete Assessments (after training)
Update register
Update SHEQ dashboard from Benchmark (every morning)
Assessments and tracker updates
Training Matrix development and update / chase
Maintain records of Hand Arm Vibration checks and email out to relevant departments
General Admin Work: General email enquiries, Printing/laminating for plants e.g., notices/temporary signs etc. General Filing
Daily Reject cost reports
Record Accident and Incident follow up actions
And any other duties Required

Personal Profile:

SHE experience/knowledge is required
SHE qualifications desirable but not essential
There may be a requirement to travel to another local site.
You will need transport because there are some occasions when you need to pop to another local site to carry out some H&S administration.
Attention to details is absolutely key in this role.

Hours: 9am - 4pm. There is a possibility that this could go permanent but there are no guarantees