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Taskmaster Resources Ltd are looking to recruit a permanent member of staff to join their team as a Facilities Administrator at the prestigious Huddersfield based client-a large, well-known distribution and customer service centre.

JOB PURPOSE:

Responsible for delivering strategic administrative PPM and break fix plan.
Responsible for creating/filing of training plans, and supporting effective staff deployment to improve productivity, and quality of work.
Coordinate PPM (Internal/External) and break fix requirements. End to end Tasks liaison via Jira software.
Adequate filing of paperwork associated for record purposes.

JOB DESCRIPTION:

Accountabilities

Safety

· Ensure activities are carried out Safely, in compliance with Risk Assessments, Legal Responsibilities and Safe Working Practices by obtaining necessary H&S documentation from contractors before site visit.

· Ensure all activities have Safety, Health and Environment factors considered.

· Work collaboratively with Health & Safety to implement best practice working. E.g. COSHH, etc.

· Contribute to improving Safety on site through identifying improvements that can be made.

· Ensure Safety conversations are held with feedback to drive a safety-first culture in the absence of FM.

· Liaise with Operations and H&S Manager for completion of Permit to Work required for contractors on arrival to site.

Quality

· Support the site Quality Agenda, by ensuring a right first-time approach with obtaining adequate information required from customers, engineers and contractors.

· Ensure adherence to SLAs and feedback to customer on delays.

· Maintain both physical and electronic files accurately.

· File compliance administration documents accurately to ensure regulatory requirements are met.

· Follow up on necessary work to ensure compliance, including the maintenance of appropriate certification.

· Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.

Delivery

· Deliver excellence to PPM plan by keeping within SLA and sought support where required before due date.

· Ensure engineers are aware of any overdue or urgent jobs that requires urgent attention.

· Ensure an action driven approach is taken to drive down missed deadlines of jobs.

· Liaise with relevant department for Purchase Order before scheduling a payable external PPM site visit.

· Organise and schedule contractor visits coordinating with external companies as needed.

Cost

· Work with contractors and engineers to drive down cost where possible

· Source alternative quotation from different vendors to confirm best price.

· Agree any callout charges with FM prior to scheduling.

People

· Promote a culture of engagement and inclusion.

· Assign Jira jobs to engineers with skillset required using training matrix.

· Take accountability for self-development through a live Personal Development Plan

· Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.

· Respond promptly to internal and external emails, maintaining effective communication

Measure

Safety

· Putting safety first; All members of the team having safety conversations

· Near Miss Reporting

· Accident/incident reporting

Quality

· Keeping Jira jobs within SLA

· Effective communication with customers (Internal/external)

· PPM accuracy and documentation on F drive.

Delivery

· Customer failure rate

· Jira reporting metrics.

· PPM failure rate

Cost

· Operational Plan adherence

· Cost per count (CPC)

· Colleague (Direct & In-Direct) Task Deployment

People

· Absence Management by accurately recording on the rota daily attendance.

To register online with Taskmaster Resources Ltd for this role, applicants must have a valid UK Passport, an EU Passport and Home Office Share Code or Biometric Residence Permit & Home Office Share Code as well as proof of their NI number and a bank account in their own name