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Admin Officer

* Location: Bounds Green (15 minutes walk from Bounds Green station)

* Hours: 30 hours per week

* £18,750 to £22,500

Overview

Our client is seeking a proactive and detail-oriented administrative officer to join our team. The successful candidate will play a key role in ensuring the smooth operation of administrative processes, supporting HR and Finance, and maintaining compliance. This varied role requires excellent organisational skills, a strong ability to multitask, and a commitment to maintaining high standards of accuracy and professionalism. If you have experience or a good understanding of supported living care homes, that’s a big plus! We’d love to hear how your knowledge can contribute to our mission.

Key Responsibilities

* Training & Staff Development:

* Add staff to training platforms and allocate training as needed.

* Source training opportunities when required.

* Manage and update staff on the Care Skills Academy platform.

Procurement & Supplies:

* Order necessary items (e.g., PPE, ink, etc.) for sites.

* Order and manage staff IDs.

HR Support:

* Oversee the onboarding process for new staff.

* Maintain and ensure compliance with staff paperwork using checklists.

* Carry out staff DBS checks.

* Manage relationships with recruitment agencies.

* Handle staff disciplinary processes, including issuing warning letters.

* Prepare and issue contracts for new hires.

Rota Management & Payroll:

* Add and remove staff on Rota Cloud and update pay rates.

* Process timesheets and handle payroll tasks (e.g., adding/removing staff, issuing payslips, P45s, P60s, and producing reports).

* Address payroll queries promptly and efficiently.

Finance & Compliance:

* Create and submit invoices for approval.

* Verify incoming payments against invoices and track rent incomes.

* Liaise with the accountant on bookkeeping queries.

* Conduct external finance audits for sites.

Skills & Attributes

* Strong organizational and time-management skills.

* Excellent attention to detail and accuracy.

* Ability to work independently and prioritize tasks effectively.

* Proficiency with administrative tools and software.

* Strong communication skills for liaising with staff, agencies, and external partners.

Additional Information

This job description reflects the key duties and responsibilities of the role at the time of writing. However, the role may evolve, and the successful candidate will be expected to adapt to changes as required