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Planning Administrator & Office Support Specialist

Are you an organized and detail-oriented individual with a passion for supporting teams and ensuring smooth operations? We are looking for a Planning Administrator to provide vital administrative assistance to our clients planning department. This role is perfect for someone who thrives in a fast-paced environment, is highly skilled in organization, and is eager to contribute to the success of dynamic planning projects.

Role Overview:

As a Planning Administrator, you’ll be at the heart of the planning process, ensuring that everything runs smoothly and efficiently. Your administrative expertise will play a critical role in managing schedules, coordinating meetings, maintaining records, and assisting with planning documentation. The ideal candidate will have excellent communication skills, strong attention to detail, and a knack for multi-tasking.

Responsibilities:

* Manage and maintain planning schedules, travel arrangements, calendars, and appointments.

* Answering and redirecting phone calls.

* Taking messages and notes at meetings.

* Welcoming visitors and managing office flow.

* Keeping office management systems (e.g., Youmanage/InVentry) up-to-date.

* Prepare and distribute agendas, minutes, and meeting materials.

* Handle incoming/outgoing correspondence, including emails.

* Generate reports and analyse data as required.

* Ensure adherence to relevant regulations and company policies.

* Maintain accurate filing systems (electronic and physical).

* Gather and compile data for planning reports and presentations.

* Process administrative paperwork such as purchase orders and invoices.

* Track project timelines, milestones, and deadlines.

* Provide general support to the planning team.

Skills & Qualifications:

* Proven administrative support experience, preferably in planning or project management.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Strong organizational, time management, and communication skills.

* Exceptional attention to detail and accuracy.

* Ability to work independently and collaboratively in a team.

* Experience with project management and database software is a plus.

* Excellent written and verbal communication skills.

* Proficiency in data entry and management.

Hours of work will be Monday to Thursday, 7:30am-4pm and 7:30am-12:30pm on Fridays!

If you are looking to take on a challenging yet rewarding role with a team-oriented company, we would love to hear from you. Apply now to become a key part of our clients planning operations and contribute to their continued success