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Office Administrator

Swindon

Monday to Thursday (Apply online only) - Friday - (Apply online only)

£26,000 - £28,000

Our client is looking for a Office Administrator to join their team on a permanent basis.

Main Duties

Send out sub-contract RFQ’s and update the system with the responses.

Assist the storeman in identifying sub-contract jobs that could make up orders to meet supplier MOQ’s (minimum order quantities).

Use the system and delivery reports to communicate with suppliers and chase sub-contract batches to ensure they are back on-time.

Book in the plating and send out the despatch report to suppliers to communicate the work going out each day.

Assist the finance team with sub-contract invoice queries.

Quality Duties

Scanning and storage of documentation to maintain traceability in our MRP system

Processing Castings returns.

Booking In Gauges from production.

Production set up sheets – uploading into MRP.

Maintain Vendor appraisals for new and existing suppliers.

Providing the Company with a general support service for administration duties.

Attitude

The ability to communicate; be comfortable speaking with a wide range of suppliers and staff, in person, by telephone and in writing is paramount

A well-presented and pleasant manner with strong interpersonal and organisational skills is essential, and you must be able to work both alone, and as part of the team

An understanding for the need to continually maintain confidentiality and discretion

Beneficial Skills

Have general experience or be proficient in data entry and Microsoft Office Word & Excel.  This will include preparing and typing general correspondence, photocopying, scanning and filing of documentation.  Good sound IT and Keyboard skills.

Ability to multi-task.

Willingness to assist with a variety of traditional administration work and some more hands-on tasks.

The successful candidate will report to the Business Operations Manager and General Manager