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Payroll Clerk/HR Administrator
This title does not limit your duties and the Company may require you from time to time to do work
within your capacity as long it is safe for you to do so.
Place in the Organisation.
This position directly reports to the Finance Director.
Core Responsibilities:
Payroll
 End to end processing of weekly and monthly payroll, including (but not limited to) new starters,
leavers, timesheets, pension and HMRC submissions.
 To ensure the accurate and confidential recording of all wages, salaries, and HR information in
line with GDPR regulations.
 To resolve all payroll queries as and when they arise.
 To ensure all statutory deductions are made in accordance with current legislation and all
liabilities arising from those deductions are recorded accurately and paid to the relevant bodies
in the correct timeframe.
 To ensure the accurate recording of pension (and other payroll related) information and timely
submission of returns and payments to the relevant authorities. (Including, but not limited to:
HMRC, Pensions, AOE, Childcare vouchers, Cycle to Work etc)
 Assistance with pension scheme compliance (including auto-enrolment and salary sacrifice
schemes)
 Any other payroll related tasks which may arise.
Time and Attendance
 Maintain Time and Attendance system with regular reviews of shift patterns, rates, departments,
personal information etc.
 To oversee the Time and Attendance system assisting managers and employees, when
necessary, with queries. Including, but not limited to, updating holiday entitlements, sick pay,
and new starter details.
 Manage the Time and Attendance lifecycle, from onboarding to offboarding of staff.
 Ensure processes are documented and rolled out to staff/managers where appropriate and
relevant training provided.
 Review weekly and monthly time records to support and ensure accurate records are maintained
and compliance with company policies and HR legislation
HR
 To provide an end-to-end administration service for all employment matters ensuring the highest
standards of payroll and HR administration in partnership with the senior finance team.
 To gather all appropriate data for new starters and leavers, including eligibility to work, and all
other related HR duties.
 To maintain accurate records of all relevant HR data such as, but not limited to, holiday
entitlements, sickness, lateness, absenteeism and highlight any issues, where appropriate, to the
relevant manager/director.
 Ensure all employees receive a contract of employment within the required timescales.
 Assist with the collation of Job Descriptions to ensure all positions are covered and are relevant
to the needs of the company.
 Provide/develop a monitoring, and reporting process for key employment issues.
 Store confidential information securely and in line with GDPR regulations.
 Manage and develop any existing systems/record keeping such as training records, first aid
qualifications and so on.
 Assist with regular review of standard contracts, policies and staff handbooks to ensure all kept
in line with legislation and company practice.
Systems
 To work with any other IT systems relevant to the position and manage where appropriate.
 To work closely with the senior finance team to implement the new HR system.
Qualifications/Experience.
Minimum 2 years end to end Payroll experience.
Minimum 2 years HR experience
Knowledge of statutory requirements/obligations
Excellent IT skills - Microsoft Office essential
HR and T&A Systems Experience Required
Skills/Values.
Excellent confidentiality skills
Able to work under own initiative.
Meet deadlines whilst working under pressure.
Good attention to detail.
Excellent communication skills, both written and verbal.
Ability to balance staff needs with those of the business.
Self-motivating.
Other Key Competences
Work independently or part of a team.
Act commercially.
Deliver results and improved performance.
Ethical Conduct.
Ensure that all business is conducted in an ethical, legal, and professional manner as required by
company policy and external statute or law.
Conditions.
To fulfil the role, it may be necessary to work extra hours beyond the normal requirement at specific
times, e.g., month end, business deadlines.
Location
Bredbury, Stockport.

INDPAYN