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Assistant Democratic Services Officer

Oxfordshire Partnerships Support Team

Location: Abingdon/Hybrid
Contract Type: Fixed term contract for 12 months, maternity cover
Hours: Full time (37 hours per week)
Salary: £30,797 to £36,032 per year, Grade 4
Benefits: Enhanced Annual Leave: 25 days per annum (plus bank holidays & Christmas shutdown)
Annualised Hours: Working extra hours means taking extra leave!

The Oxfordshire Partnerships are an exciting collection of cross district partnerships including the Future Oxfordshire Partnership which includes, not only all six major councils, but also government departments, community organisations, universities, and local business leaders to address place shaping, climate challenge, nature, and the local economy agendas. All roles in the partnership support team make a vital contribution to the way Oxfordshire will develop in terms of people, place, environment and economy over the coming years. To achieve our visions and ambitions we need to develop our partnerships as we know we can achieve so much more together. We are looking for people who share our aspirations and are committed to working in partnership with others who have different perspectives.

Are you looking for an exciting and varied maternity cover role where you will support the decision makers who are shaping the future for the people of Oxfordshire? Where you will be working with a small and dynamic team right in the heart of decision making and collaboration across a board spectrum of organisations representing a wide range of interests? Where you are supported in developing your experience and knowledge to further your career?

Do you have experience in administration? Are you ICT literate? Do you have experience and understanding of partnership work and public sector decision making processes? Can you work to tight deadlines whilst maintaining accuracy and attention to detail? Can you stay politically neutral in a political environment?

If you answered yes to the questions above, then you should apply for this opportunity at to work for the Oxfordshire Partnerships (based at South Oxfordshire and Vale of White Horse District Councils) where you will be:

• Helping to prepare agendas, taking minutes, providing advice on procedural matters and ensuring that follow up action is taken
• Attending meetings of councillor and officer led groups, (during and outside normal office hours)
• Providing high level administrative support
• Organising meetings between a range of partners, which may be complex and require careful negotiation. These maybe in person, virtual or hybrid. Helping with the technology for these meetings.
• Helping the team to come up with new ideas for achieving more efficient and improved ways of working.
• Ensuring that any reports submitted by officers comply with legislative requirements and the Oxfordshire Partnerships standards
• Assisting the manager in dealing with complaints and FOIs.
• Liaising with councillors and senior officers as required

A full list of the important duties this role provides can be found attached within the Assistant Democratic Services Officer job description.

This is a politically restricted post.

This is an Oxfordshire Partnerships post, based at South and Vale councils.

Thank you for taking the time to read our advert, we look forward to receiving your application.

Interviews expected to take place 24/25 October 2024

Closing date: 6 October 2024 (midnight)

You may also have experience in the following: Democratic services, Democratic Assistant, Personal Assistant, Executive Assistant, Secretary, Office Manager, Executive Secretary, Administrative Manager, Team Administrator, Office Administrator, Administrator, Admin Assistant, Administrative Assistant, Administration, Office Assistant, Office Admin, PA, etc.

REF-(phone number removed)