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Seeking a detail-oriented Administrative Coordinator to manage work order progression, from job card processing to invoicing. This role supports operations, maintains strong customer relationships, and ensures smooth administration.

Key Responsibilities

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Process and complete work orders, ensuring accuracy in SAP.

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Send service sheets, raise work orders, and book subcontractors.

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Process invoices, purchase orders, and consolidate customer charges.

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Address queries with customers and the Operations Manager.

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Support audits and generate reports on WIP and performance.

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Maintain filing systems and input data into SAP.

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Order and manage parts, subcontractors, and deliveries.

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Handle general admin tasks, including stationery, petty cash, and calls.

Health & Safety / Compliance

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Follow safety guidelines and report hazards.

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Adhere to ISO9001, ISO14001, and OHSAS18001 standards.

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Ensure compliance with company policies and procedures.

Skills & Experience

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Customer-focused with strong attention to detail.

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Good communication and teamwork skills.

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Financial awareness and IT proficiency (MS Office, SAP preferred).

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Experience in customer service and data entry (preferred).

Qualifications & Attributes

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General education with problem-solving skills.

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Ability to work under pressure and meet deadlines.

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Strong relationship-building and organizational skills