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Job Title: AIRE Business Support Administrator

Location: Homebased

Salary: £24,603 per annum, Increasing to £27,700 per annum following successful completion of a 6 month's probation period

Job Type: Full time, 12 Month Fixed Term

Closing Date: : 12th July 2024

We are currently looking for a Business Support Administrator to join our dedicated and compassionate Business Support Centre team, on a 12 month fixed term contract with the potential for this to be extended or made permanent.

The successful candidate will be team oriented with the ability to take a proactive approach with close attention to detail.

The scope of the role is to provide high quality and timely administration for the AIRE contract. The successful candidate will contribute to the overall success of the organisation in accordance with Migrant Help's aims and objectives. They will assist the Business support Centre with its core administrative function, providing effective support where required.

If you are organised, with demonstrable experience working in an innovatively and are looking for an exciting role that makes a difference, we'd love to hear from you!

As the Business Support Administrator your duties would include:

Maintain an efficient up to date recording and monitoring system including assisting with data entry
Liaise with the Submissions & Regional teams regarding completed and returned documentation
Support with the timely and accurate allocation and recording of ASPEN cards in line with agreed processes
Ensure that the Asylum Support Forms (ASF) main spreadsheet is accurate and reflective of the current situation
Support with the management, monitoring and allocation of complaints in a timely manner
Circulate, update and file information received via email inboxes as appropriate
Maintain accurate records of invoices, delivery notices received from contractors and service commissioners including operational statistical information as directed by operational need
Monitor stationery, consumables, and office supplies, ordering on a regular basis
Ensure monthly petty cash return and other documents are posted timely to finance team
Participate in regular team briefings/meetings and take accurate records and be responsible to take minutes of external partnership meeting as required
Provide administrative support to other colleagues as and when requiredThe experience and skills you need:

Experience of general office and administrative duties
Experience of maintaining filing systems and databases
Good communication skills - verbal, written and listening
Ability to work accurately and systematically, demonstrating attention to detail​​What else to expect:

The Business Support Centre operates Monday to Friday 9am - 5pm, there may be occasions where you are needed to work outside of these hours so flexibility is required

This role is a homebased role, however there may be occasion where travel is required.

About Migrant Help:

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work.

These are some of the benefits we offer:

Flexibility and work life balance
Enhanced family friendly provisions
Additional holiday entitlements
Perkbox benefits
Non-contributory pension schemeAt Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn't matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.

- This post is subject to a Disclosure and Barring Service (DBS) check

Therefore the applicant must:

- Be able to provide documents to show their right to work in the UK i.e. passport or other right to work documents such as work visa, settled status document, certificate of registration, naturalization as a British citizen, Biometric Residence Permit etc.

-Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment.

Please click APPLY to be redirected to the company's page to complete your application for this role.

Candidates with the relevant experience or job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator may also be considered