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Senior Emergency Operations Administrator

Band: 3

Location: Stevenage

Department: Service Delivery

Job Type: Temporary

Duration of booking: This is a temporary role expected to be 3 months and maybe longer

Proposed start date: ASAP

Sector: Healthcare

Working Days and Hours:

Monday to Friday 9am to 5pm

Pay Rates:

Monday to Friday any hours worked from 6am to 8pm:

£11.67 paye per hour

£13.00 paye inclusive of holiday pay

£14.50 umbrella per hour

Job Purpose:

The post holder will support the area Local Operational Management Team with any administrative duties required on a day-to-day basis to run the Emergency Operational Ambulance Services within a given area or sector. They will proactively assist Operational Managers in any administrative functions that could release them further operational management time.

Responsibilities

* Responsible for day-to-day administrative duties and any other relevant duties, as requested including HR paperwork, ad hoc reports, and gathering information for complaints.

* Undertake secretarial and administrative duties, preparing documents with a high degree of accuracy, as required by the Emergency Operational Management Team, including confidential letters and reports.

* Facilitate the planning and release of staff to attend training programmes, ensuring the appropriate numbers of instructors and students are abstracted. Inform staff of the relevant information for any training courses such as location, date and time, and update records accordingly.

* Participate in formal meetings within the area; to take notes/minutes, prepare and distribute agendas, and any other relevant papers.

* Establish and maintain office systems both paper and electronic to a high standard.

* Produce planned reports such as sickness absence monitoring information, annual leave analysis, and control room sheets and other ad hoc reports, as required.

* The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.

* The job holder will carry out any other duties as may reasonably be required by their Line Manager.

* The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation