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Purpose of Post:

To handle & file stores paperwork, material certificates & booking in of material. To place purchase orders and expedite the delivery of materials & sub-contract processes to meet production requirements, negotiate price of materials as required, load Sales Orders and send out Sales Invoices.

Key Tasks:

1. Receiving & loading Purchase Orders from customers to manufacturing system and releasing Works Orders.

2. Reconcile stores receipt & shipping notes with system transactions.

3. Procurement of materials via Sage system using Bill of material, MRP and purchase order requisitions for parts, consumables and customer supplied material.

4. To schedule and expedite material into Wrightbus including parts from sub-contract processes.

5. Creation & dispatch of Sales Invoices.

6. Report to General & Production Managers in a timely manner on any constraints likely to affect production.

7. Liaise with supplier on delivery key performance indicators – such as delivery note and invoice queries, kitting and also line shortages.

8. Negotiate pricing with suppliers to minimize material costs.

9. To develop, maintain and adhere to Standard Operating Procedures.

10. To report individual performance and set targets for improvement. Also actively contribute to achieving departmental goals and objectives.

11. Undertake any other duties conducive with the effective operation of the post

12. Analysis of job material, labour & overhead costs.

13. Assisting General Manager in preparation of Customer Quotations.

Note:

This job description will be subject to review in the light of changing circumstances and may include other duties and responsibilities as may be determined in consultation with the jobholder. It is not intended to be rigid and inflexible, but should be regarded as providing guidelines within which the individual works.

Specification

Essential

Education Attainments

* 5 x GCSE’s (or equivalent) including English and Maths to grade C or above.

Job Experience

* Knowledge of customer and sales invoicing processes.

Specialist Knowledge / Skills

* Working knowledge of Sage.

Disposition

* Strong communication Skills

* Must be able to prioritise work

* Ability to work on own initiative or as part of a team

* Meticulous

Circumstances

* Flexible and adaptable

* Good attendance and Timekeeping

* Good disciplinary record

Desirable

* 2 x A’ Levels (or equivalent)

* Experience gained in a production related industry.

* Experience of MS Office

* Ability to influence customers

* Able and willing to work overtime when required