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Our client is based in Hertfordshire and is recruiting for an exciting new role as an operations and finance assistant.

Payroll

· Check time sheets each week.

· Produce weekly hours report by department.

· Check payslips.

· Monitor holidays entitled v taken v owed.

Purchasing

· Review all purchasing agreements and ensure pricing agreed is charged on invoices.

· Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.

· Negotiate with suppliers to gain best pricing.

· Review products the company are purchasing are suitable and look for alternatives if required.

· Build relationships with suppliers old and new for purchasing.

Finance

· Enter all purchase invoices into Sage.

· Ensure pricing charged on invoices is as per agreed pricing with suppliers.

· Ensure purchase orders are in place and appropriate authorisation has been sought.

· Chase credits due.

· Ensure no duplications of invoices.

· Regularly login to online supplier portals to download invoices.

· Responsible for communicating to Finance Director of when payments are due.

HR

· Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.

· Complete audits on HR files - ensuring all files have relevant documents.

· Generate contracts for new starters.

· Process changes of T&Cs for existing employees e.g.: change of hours

· Ensure all contracts are signed and upload to Care Cloud

· Assist with recruitment where required.

· Ensure company is compliant with their Sponsorship Licence duties.

Admin

· Produce letters.

· Support Care Home in their day to day needs and operation.

· General office administration.

· Support the Directors of the company in the efficient running of the business.

Compliance & Regulation

· Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.

· Review audits and care plans via online portal

· Check NMC pin monthly