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We rise to challenges together

Finance Shared Services (FSS) Administrator

Location: Newark (but Spalding could also be considered)

Business Area: Finance
Contract Type: Permanent

Working Hours: Monday to Friday - 8:30am to 5:00pm

Please be informed that this role offers a job share option, which aims to promote a collaborative approach to workload management and improved work-life balance by sharing a full-time role with another colleague.

Why join us?

We're ready for anything. We thrive on challenge and change. The undeniable pressure and pace of our 24/7 operation keeps us on our toes and offers a variety of career pathways and options to explore and pursue. We encourage everyone to work hard, push further and show resilience. And it's exciting. Because only by mentoring and role modelling our success and innovation, will we continue to diversify, grow as individuals and succeed together.

About the role

We're proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Reward Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too.

In this busy and exciting role, you will provide administrative and coordination assistance to support the smooth running of our Newark and Spalding Finance Shared Services offices.

Role Accountabilities

Provide a single point of contact for administrative issues and/or requests from Finance Shared Services Leadership team
Act as the single point of contact for all issues and/or requests and escalate these issues when required
Provide oversight on the progress of reported issues/requests, liaising with third parties and site services where necessary in order communicate to FSS colleagues Continual improvement of the services
Liaise with the stakeholders to continuously improve the services provided to or on behalf of FSS Stationery management
Includes managing stock levels, ordering items and dealing with booking requests and return of equipment for both the Shared Services offices. This includes but not exhaustive: kitchen supplies, catering, toners, office supplies
Manage the meeting room & hot desk booking system
Accepting in delivery of stationery Purchase Order Management
Raising PO's as required for Finance Shared Services
Receipting goods in through Protean Assisting with FSS Travel Requirements
Booking travel for FSS Leadership team Process Visitors
Responsible for registering and managing visitors
Administrator of door access system (starters/leavers etc)
Be an ambassador for Bakkavor, ensuring that the visitor experience is professional and positive Process post
Ensure the daily post is collected, distributed and dispatched Meeting room management
Central oversight of meeting rooms and assistance to book if required
Ensure that the rooms have been left in an acceptable state by out-going users and are fit for use by in-coming users
Work with meeting organiser to arrange catering for bookings (where applicable) Manage Internal Communications to Colleagues
Own SharePoint page and update with key business information regularly Administration Support
Support Administration activities for Finance Shared Services Leadership team About you

Ideally, you will have previous experience within a similar administrative role - with excellent attention to detail and time management skills.

Proficiency in the use of MS products Outlook; SharePoint, Word; Excel and Teams will be key - as will strong organisation skills.

If you have excellent communication skills with the ability to adapt to different audiences, alongside a passion for delivering a best-in-class administrative service - this could be the perfect role for you.

What you'll receive

As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you.

You'll enjoy:
Life Assurance (1 x salary)
25 days holiday plus 8 bank holidays as standard (may vary by role)
Staff Shop
Stakeholder Pension Scheme
Discount & cashback platform
Personal Accident Insurance
Free health check
Employee Assistance Programme
A range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans)
Salary sacrifice car lease scheme
Free independent mortgage advice
Discounted tutoring for children
Access to financial learning tools and affordable loans via your salary
OvertimePlus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions. Proud to be Bakkavor

We're the biggest name you've never heard of. You've probably eaten our food. You just didn't realise it. Because as global leaders in the fresh prepared food industry, we create innovative products, including meals, soups, dips, salads, desserts, pizzas and breads for our customers in the UK, US and China. We're ambitious. We're full of ideas and we're ready for more people to join us who share our passion for quality - come and join our dedicated Bakkavor team!

Find out more and apply

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