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Position: Legal Secretary/ Assistant

Salary - £23,000 – £26,000 based on experience

Department: Family, Private, Conveyancing

Location: Chichester, Bognor Regis, Selsey, East Wittering

Main Duties

* Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audiotyping and word processing.

* Providing enhanced support to the fee earner(s) and being confident and willing to use own initiative.

* Use a computerised case management system(s).

* Preparing and amending documents.

* Maintaining orderly and up-to-date files including electronically and complying with the firm’s policies on file management.

* Closing, storing, and retrieving client files and documents from store.

* Completing time recording and other records required by the firm.

* Preparing mail and enclosures for dispatch.

* Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and potentially refreshments and maintaining and up-to-date diary for his/her fee earner(s).

* Attending to clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Company’s standards for client care.

* Ensuring that telephone calls are answered promptly, and messages passed on.

* Contributing as a team member including providing support to other colleagues as required.

* Undertaking any specific training when required by the Company and to have overall responsibility towards self-development.

* Ensuring the confidentiality of all the Company’s and the Company’s clients’ information and documentation.

* Seek to always protect clients’ interests, while taking precautions against potential fraud and money laundering

* Ensuring compliance is adhered to in all activities including compliance.

* Contributing to the Company’s overall business objectives by offering support to other departments when appropriate and when agreed by his/her fee earner(s).

* Be accountable for their own development seeking out opportunities to learn new skills to continuously improve.

* On occasion work from another office location as the Company considers necessary to meet the needs of the business.

* Work in a responsible and safe manner at all times adhering to Health & Safety, safe working practices and firm policies and procedures.

* Any other mattes reasonably required by the Directors.

Preferred skills and experience

* Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.

* Experience of Microsoft Office Suite, including Word and Excel.

* Excellent English grammar/ spelling; familiarity with legal terminology and numerical skills.

* Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.

* Discretion and confidentiality are essential.

* Ability to organise and prioritise your workload to the required standard and within the required timescales.

* Ability to work effectively within a team as well as independently.

* Ability to work under pressure.

* Proactive and able to use own initiative within guidelines as set by the Directors’ and fee earners.

APPLY NOW OR CALL (email address removed) FOR MORE INFO