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I'm currently recruiting for an experienced Office Operations Manager to work for a leading Law firm in based in Crawley, the role will involve -

* providing support to the Head of Office Operations and Office Managers in managing the offices.

* Assist on implementing procedures relating to the premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks and maintenance works.

* To provide support on premises projects including moves and refurbs.

Responsibilities and Duties

* Managing the diaries of the Float Office Service Assistants.

* To provide first line support for Office Managers on any issues.

* Assisting in implementing and regularly monitoring administrative processes in the Office Services function including occasional support to the Office Services team including post, printing etc

* Support the Head of Office Operations on implementation of the firm’s Health & Safety policies and procedures. This to include working with the Head of Office Operations to maintain the firm’s Health & Safety accreditations.

* To work with contractors/agents/landlord/trusted advisors and the Head of Office Operations to ensure the firm’s premises are safe, secure and well maintained.

* Tracking and supporting DSE assessments/requirements across the firm.

* Supporting the collation of information relating to the premises and Office Services for accreditations, tenders and environmental reporting etc

* Assisting with projects including mergers, premises moves and fit outs.

* Involvement in managing the firm’s Business Continuity & Information security procedures and policies.

* To be one of the emergency out of hours contacts for the building.

* To undertake such duties that are consistent with the job description as assigned by the Head of Office Operations or Operations Director.

Other information

Knowledge, Skills and Experience Required

* Previous premises administration or office services experience preferred.

* Excellent communication skills and able to work as part of team.

* Flexible in approach to work, and hours worked required.

* Competent in using Microsoft Office including Word, Excel and Outlook.

* Good reporting skills and ability to present information clearly and accurately with good attention to detail.

Benefits:

* 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.

* Life Assurance

* Private Healthcare

* Employee Assistance Programme

* Sodexo Discounts

* Pension Scheme

* Interest free season ticket loans

* Cycle to work scheme

* Discounts on Legal work

Please apply asap - this is a excellent opportunity to work for a friendly, well established company