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Would you like to be part of Vital Energi’s 5-year Strategy of Growth?

If so, due to continuing success, we are experiencing rapid and extensive growth in all business sectors, and we are looking to recruit a Document Controller based in our London Office.

Our design team interact with all departments within Vital Energi and are responsible for delivering innovative solutions. Projects you could be involved with range from selecting energy reduction measures for an existing building to a multi-MW solar farm or a city-wide heat network utilising low carbon heat pumps. We have a diverse and creative design team who have successfully delivered award winning zero carbon solutions.

We are proud to say that all of projects are designed in-house as part of multi-disciplinary engineering team. If you are well organised, an excellent communicator and want to be an integral part of a team this is the ideal role for you!

Who are Vital Energi?

We are an energy solutions provider who design, build, operate and maintain centralised and efficient low carbon energy projects. We currently support hospitals, universities, new build residential developments, towns and cities as well as industrial and commercial clients to decarbonise their buildings. We have, and continue to, work on ground-breaking projects throughout the UK which are leading the way to achieving the UK’s Net Zero targets.

The Role

Reporting to the Associate Design Manager you will be responsible for:

* Management of all documentation/records flowing in and out of the design department in both paper and electronic format, ensuring an orderly and comprehensible process of document retrieval, version control, storage and archive

* Uploading, coding, numbering and issuing of documents using an external web-based document management system

* Creating document management systems for all new projects which complies with client requirements ensuring the project team are aware of their responsibilities

* Ensuring that company quality assurance procedures are followed, proactively engaging with document issuers and system users to support and provide guidance on relevant document control procedures

* Liaising with the Associate Design Manager to evaluate company procedures to ensure their relevance and update and amend in line with changing standards and industry best practices

* Assisting with department administration tasks as and when required including printing and creation of documents/reports/specifications, meeting room bookings, staff location schedules

The Person

Skills/Experience

* Educated to A Level standard (or equivalent)

* Document control experience (preferred)

* Viewpoint experience (preferred)

* Working knowledge of Microsoft software

* Previous experience within a construction/design environment is preferable but not essential

* Has a reasonable understanding of the requirements of a document management system

Competencies

* Excellent oral and written communication skills

* Ability to multitask on multiple jobs

* Proactive attitude to tasks

* Able to work effectively as part of a collaborative multidisciplinary team

* Conscientious and enthusiastic in order to perform the role and assist other members of the team to achieve successful outcomes

* Ability to travel to site when required

The Package

Includes:

* Salary £30,000 - £40,000 (dependent upon experience)

* Contributory Company Pension Scheme

* Non-contributory death-in-service insurance

* Employee Assistance Programme

* 25 Days Holiday plus 8 days bank holidays.

* Additional holidays awarded in line with length of service

* Option to purchase/sell additional holidays

* Discounted gym membership across the UK

* Flexible working patterns

* Cycle to work scheme

Applications will be processed within 28 days of receipt. If you have not heard from us within this time period it will mean that your application has unfortunately been unsuccessful. Thanks you for your interest in Vital Energi.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you