Login to Apply

Job Title: Document Controller

About Us:
My client are a leading groundworks and civil engineering contractor, renowned for delivering high-quality infrastructure projects across the UK. Our projects range from residential developments to large-scale commercial works, and we pride ourselves on fostering a collaborative and dynamic working environment.

Role Overview:

We are seeking a highly organised and proactive **Document Controller** to join our team. In this role, you will manage project documentation, ensure compliance with data protection regulations, and support the wider team in administrative and operational tasks. You will play a key part in maintaining our office policies, health & safety portal, and ensuring smooth daily office operations.

Document Controller Key Responsibilities:

* Document Control: Manage the lifecycle of documents, including creation, review, approval, distribution, and archival.

* Pre-Construction Support: Generate new tenders, download drawings via EDMS portals, and maintain Live Tenders through SharePoint.

* Tender Reports & Registers: Generate drawing registers and tender reports, ensuring accuracy and timeliness.

* Health & Safety Compliance: Maintain the office Health & Safety portal and ensure all policies and procedures are up to date.

* Confidential Records: Maintain and organise confidential records, ensuring full compliance with data protection regulations.

* Induction & Onboarding: Facilitate staff inductions and onboarding for new employees.

* Office Coordination: Schedule and coordinate meetings, conferences, and events, including logistics and catering arrangements.

* Supplies & Procurement: Manage office supplies inventory, procurement, and vendor relationships, ensuring cost-effective and timely delivery.

* Building Maintenance: Oversee maintenance of the building and office amenities.

* Team Leadership: Direct and coordinate office operations, manage administrative staff, and ensure efficient workflow.

* Fire Marshall & First Aider: Serve as the designated Office Fire Marshall and First Aider.

* Invoicing Support: Liaise with the accounts department to generate monthly invoice certificates for subcontractors.

* Commercial Support: Assist the Commercial Team and Business Development Manager with administrative tasks, issue PPQs, and maintain the subcontractor database.

* Project Support: Assist Project Site Administrators with team meetings and document management

Document Controller Key Requirements:

* Previous experience as a Document Controller in the construction, groundworks, or civil engineering sectors.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

* Knowledge of document management systems (e.g., SharePoint, EDMS).

* Strong organisational skills with excellent attention to detail.

* Ability to manage multiple priorities and work independently.

* Experience in health & safety administration is desirable.

* Familiarity with office management practices, including procurement and building maintenance.

How to Apply:
If you are a detail-oriented and motivated Document Controller looking for your next challenge, please send your CV and apply