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Part Time Finance, Administration & Office Coordinator

20 hours per week, flexible

NG5, office based

£15.00 - £17.50 per hour (£15,600 - £18,200 per annum) experience dependant

The Finance, Administration & Office Coordinator will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.

Key Responsibilities:

Financial Management:

* Oversee account reconciliation and manage staff expenses.

* Prepare and process invoices and payments.

* Maintain accurate records of banking transactions and payroll.

* Manage petty cash and ensure timely financial reporting.

Administration:

* Maintain Xero accounting software, including timesheets, expense records and projects.

* Manage office supplies and coordinate stationery and cleaning supplies.

* Organise staff meetings and prepare relevant documentation.

Health and Safety:

* Conduct regular checks of office health and safety protocols.

* Ensure compliance with ISO standards and perform necessary audits.

* Coordinate fire safety tests and emergency preparedness drills.

* Oversee PPE management and ensure staff training compliance.

Personnel Management:

* Assist in recruitment and onboarding processes for new staff.

* Maintain up-to-date employee records and prepare staff reviews.

* Manage apprenticeship programme

* Manage holiday and sickness records, ensuring compliance with policies.

Compliance and Reporting:

* Prepare necessary documentation for annual audits and compliance checks.

* Liaise with external accountants and regulatory bodies as required.

* Review and update insurance policies and equipment valuations.

Additional Responsibilities:

* Support the planning and execution of staff events and training sessions.

* Working with external Health & Safety and HR Advisors in managing all associated tasks/administration

* Maintain communication with various departments to streamline processes.

* Assist in any additional tasks related to the finance and administration functions as needed.

Qualifications:

* Strong experience in both finance and administration is essential.

* Familiarity with Xero or similar accounting software.

* Excellent organisational skills and attention to detail.

* Strong communication skills and ability to work collaboratively