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Position: Purchasing / Procurement Admin Assistant

Hours: 37 hours per week (permanent) you choose hours between 7am - 7pm, Friday early finish 1pm.

Salary: £26,000 per annum from day one, plus two bonuses.

Role overview:

Reporting to the Procurement Manager, the Purchasing Admin Assistant will be responsible for acquiring materials and goods necessary for the business. As part of a small team, you will work closely with suppliers to ensure they meet quality and delivery standards.

Key responsibilities:

Handle purchases and place daily orders with suppliers.
Follow up on outstanding deliveries and expedite where necessary.
Participate in and manage Request for Quotation (RFQ) processes.
Annually review contracts with suppliers and work on cost reduction initiatives.
Create and maintain supplier details and part numbers in a computerised system.
Negotiate pricing, product quality, and delivery schedules with suppliers.
Supervise supplier contracts and ensure all documentation is accurate and up to date.
Formulate delivery plans with suppliers.
Manage non-conformance claims and liaise with suppliers for replacements when needed.
Source and develop suitable suppliers for new and current product materials.
Resolve technical issues with suppliers promptly to ensure supply continuity.
Perform administrative duties, including maintaining departmental documentation and records, and keeping the approved suppliers list updated.
Populate Excel reports to monitor supplier spend and performance against defined KPIs.

Education and experience:

GCSE Maths and English grade 4 or above, or equivalent.
Experience in procurement and administration.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Power BI.
Familiarity with ERP systems and managing changeovers; experience with Fourth Shift and SAP is preferred.

Competencies:

Strong team player.
Diligent and responsible.
Resourceful and self-driven with a strong commitment to meeting goals, objectives, and deadlines.
Ability to work under pressure and achieve desired results.
Excellent analytical, negotiation, and organisational skills.
Ability to project a positive and professional image.
Good interpersonal and communication skills, both written and verbal.
Attention to detail.
Ability to multitask while meeting deadlines.
Creative problem solver.
Determined and resourceful.
Proactive attitude.
Self-motivated and able to work independently.
Capable of presenting to suppliers and colleagues effectively.Acorn by Synergie acts as an employment agency for permanent recruitment