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Administrative Assistant (Purchasing & Production Planning Department)

ROLE:

We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department. This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.

The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain databases.

RESPONSIBILITIES:

• Assisting and providing administrative support to the Purchasing & Planning Controller

• Raising and progressing purchase orders, raising delivery and collection notes for supplier orders, sending emails

• Placing orders with suppliers

• Dealing with supplier queries

• Ordering warehouse and joinery consumables

• Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee

• Checking delivery schedules and scheduled delivery dates

• Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly

• Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)

• Keeping a database of orders/suppliers for manufacturing processes

• Filing

• Liaison with suppliers

• Liaison with internal departments; production (Joinery & Warehouse), sales, logistics

• Any other duties as required by Warings Furniture Ltd

ESSENTIAL SKILLS/EXPERIENCE

• Excellent general administrative skills

• Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas)/Outlook (for Email)

• Excellent literacy and numeracy skills

• Excellent attention to detail/accuracy in all work

• Excellent organisational and planning skills communication skills with the ability to communicate on all levels

• Ability to use own initiative

• Ability to prioritise work

• Ability to work under pressure and to deadlines

• Must be a team player

• Flexible approach to working time to meet deadlines/peak workloads

We are located in a rural area so own transport is essential