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Please be advised before applying that this role will be based out of our Swindon office at least 3 days per week
Purchase Ledger Assistant
You will work as part of the internal finance team, reporting to the Management Accountant, the key focus of which will be to produce accurate, practical and timely management information, supporting the organisation to achieve it’s goals.
Role Dimensions
Reports to: Management Accountant
Location: Swindon
Specific Duties & Responsibilities
Ensuring that managers, partners/directors receive an appropriate level of service to meet their business needs by:
* Inputting Supplier Invoices and Credit Notes – Liaising with & ensuring Supplier details are correct and up to date
* Daily reconciliation of company bank accounts
* Reconciliation of Client Accounts and Client Monies
* Reconciliation of petty cash tin for all offices
* Reconciliation and monitoring of Company Credit Card
* Maintain a full and accurate audit trail by filing and referencing documents in a timely manner
* Adhere to proper accounting standards
* Meet deadlines and time budgets
* Handle all information with due care to ensure that confidentiality of information is maintained at all times
Current Projects
* Actively supporting the Management Account and Financial Controller on the implementation and roll out of a Purchase Order system
Person Specification
Education & Qualifications
* Purchase Ledger and general accounting experience and knowledge
Experience and Knowledge
* IT-literate – Microsoft Office, accounts and other packages
* Experience of working with business partners
* VAT experience is desirable
Skills & Abilities
* Ability to prepare and present information and reports to various audiences in a clear and concise manner
* Ability to take a problem-solving approach – to analyse information and situations and generate reasoned recommendations for discussion with partner and manager
* Excellent communication skills both verbal and written, to work effectively with Management and Partners
* Organised and methodical
* Strong IT skills including Word, Outlook and Excel, to an intermediate level, to create and maintain spreadsheets
* Carrying out tasks with a high degree of efficiency and accuracy
* Ability to operate strict deadlines and handle conflicting priorities
* Work with initiative, keeping calm under pressure
Disposition & Attitude
* Tact and diplomacy – able to explain issues to all business partners
* Flexibility – able to deal with changing priorities, deadlines and circumstances, willing to work with others
* Discreet and maintains confidentiality
* Able to work as part of a team
* Proactive and able to use initiative
* Confident and outgoing