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We're seeking a highly organised and proactive individual to support two directors while ensuring seamless day-to-day operation of the office.

Client Details

Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.

Description

Manage Directors' diaries, scheduling meetings, travel and accommodation bookings
Prepare for meetings, take minutes, and ensure follow-ups are actioned
Event Management / Presentation Management
Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
Provide Directors with access to company systems and necessary support
Deliver professional and confidential administrative and secretarial services
Accurately log, distribute, and manage correspondence
Maintain organised confidential filing systems
Provide efficient and confidential typing services
Draft and organise promotional materials and assist with publicity as needed
Supervise junior staff, ensuring adequate training and support
Maintain records with accuracy and keep all systems up to date
Oversee procurement of printed stationery and office furniture
Monitor departmental costs and provide regular reports.
Liaise with IT to ensure optimal functioning of the telephone system.
Ensure effective mobile telephone services in coordination with Procurement
Manage petty cash and liaise with the Accounts office for financial matters
Coordinate maintenance for mechanical and electrical systems
Address reported defects promptly to uphold office standards
Monitor and enhance office health and safety processesProfile

Strong organisational and planning skills.
Excellent written and verbal communication abilities.
Proficiency in MS Office and office management software.
Knowledge of office administrator responsibilities, systems and procedures.
Familiarity with email scheduling tools, like Email Scheduler and Boomerang.Job Offer

A competitive salary range of £35,000 to £38,000 per year.
24 days annual leave plus Bank Holidays.
Discounts in shops and gyms.
Cycle to work scheme