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Legal Business Support Clerk

Spalding - £23,000 - £26,000

Essential skills:

* Excellent accuracy and attention to detail in work produced

* Ability to multi-task and be hands on

* Work, and keep calm, under pressure to meet deadlines

* Ability to prioritise when receiving instructions

* Excellent verbal and written communication skills

* Customer care to the highest standard

* A can-do, pro-active and self-motivated attitude

* Willingness to undertake internal training to improve own knowledge

The day-to-day responsibilities are:

* Photocopying, printing, document binding, document bundling, CD and USB production, scanning

* Creating and maintaining data rooms

* Operating case management system including storing documents electronically organising and attaching to relevant matters

* Using BigHand workflow system to pick up job requests in a timely manner

* Ensuring compliance is adhered to, including completing all new client Anti-Money Laundering Checks

* Creating new clients and matters on the case management system

* Maintaining the Records Management System, including deed scheduling, adding items to the RMS and updating as appropriate, document retrieval, running reports as requested

* Collecting and returning work as required by specific departments

* Dealing with queries and enquiries from fee earners, Team Co-ordinators and secretaries

* Dealing with queries from clients/companies regarding location of deeds etc

* Assisting the Operations team when cover is required, to include operating switchboard, handling outgoing post, hospitality and file archiving

* Scanning on of incoming post

* Printing and preparing enclosures in readiness for outgoing post

* Assisting Operations Director with routine and ad hoc tasks/projects

* Supporting new starters to the department with training

* Working within the team to ensure departmental guides and training notes are kept up to date, and participating in departmental training to ensure consistency is maintained across the team

* Any other reasonable requests from Fee Earners and/or Manager

The ideal candidate should:

* Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment

* Provide support across the firm in a professional and friendly manner

* Ensure the confidentiality of all the company's and clients information

* Be willing to undertake any specific training when required to do so and overall to have a responsibility towards self-development