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Are you a Commercial Assistant looking for a role where you can dive straight in and work closely with the Commercial Director? We are looking for a self-starter with experience in supporting a busy commercial function:

The main aim of this position is to provide commercial oversight for operations within the company.

Key Duties:

Set up new jobs in the system upon receiving contract start-up forms.
Update trades and rates in the system.
Verify payroll exports to the ledger.
Handle sales exports and postings.
Generate manual invoices not produced by the payroll system.
For assigned contracts:
Manage and administer contracts, including volume rebates and rate adjustments.
Collaborate with internal team to ensure timesheets, trades, rates, etc., are accurate, legible, signed appropriately, and align with the contract.
Prepare interim valuations (invoices/applications) and issue them to clients as per contract requirements.
Ensure payment applications match the internal ledger, identifying and resolving discrepancies.
Track the progress of payment applications, payment notices/certificates, and payment receipts, working closely with the credit controller.
Communicate with clients to ensure timely and accurate payments.
Identify and resolve variances between client and internal assessments.
Report relevant figures and issues.
Manage client-related commercial correspondence.
Attend project meetings as needed.
Advise project/operations teams on contractual administration issues.
Negotiate interim and final accounts with clients.
Ensure the commercial function meets both client and internal expectations.
Maintain compliance with applicable standards for processes and document control.
Interface with key internal departments (e.g., Finance and Operations) and appropriate levels in client organizations.
Ensure all correspondence and documentation are properly filed and accessible.
Attend necessary internal and external meetings, including project review and client meetings.
Identify areas for improvement to reduce risk and increase efficiency.
Participate in business improvement initiatives as required.
Provide backup for other commercial assistants when needed.
Perform other tasks as requested by the Commercial Director, and/or finance team.Work Environment:

Full-time, office-based (Ruislip).Required Knowledge, Skills, and Experience:

Knowledge:

Relevant experience in commercial and finance roles.
Ideally experience within Rail, Construction, or Infrastructure.
Contract administration expertise.Skills:

Proficient in computer use, with advanced knowledge of relevant systems.
Strong written and verbal communication skills.If you are interested, please apply now to avoid missing out on this opportunity! Interviews being booked in straight away