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Clerk of Works

6 Month contract initially with potential extensions through to end 2027

Inside IR35

£35-£40 per hour (Umbrella rate)

Based on site in Lincoln

1.     Background
This project addresses significant fire safety deficiencies and a substandard heating/hot water system at HMP Lincoln.

The fire safety improvements will bring the facility into compliance with the latest MoJ and British Standards by addressing:

Lack of in-cell fire detection.
Sub-standard fire alarm installations.
Inadequate means of smoke ventilation in accommodation areas.
Issues with emergency lighting.
general alarm and cell call system.
The legionella heating project aims to:

Deliver a primary heating/hot water distribution system that meets MoJ and BS standards.
Enhance the welfare of prisoners and staff.
Improve living and working conditions.
Increase system efficiency and reliability.
Reconnecting to the existing 3 no packaged plant rooms and 1 fire fighting PPR.

2. Scope of Service

Attend site for an average of 40 hours per week, in alignment with programmed site activities.
Works period: 01/02/2024 to 01/07/2024, with potential extensions for future phases expected until end of 2027.
Expenses are included in the hourly rate.

3. Facilitation

Act as the on-site liaison between Client Representative, consultants, contractor, and prison staff to ensure the project is delivered on time, within budget, and with minimal disruption to prison operations.
Assess forward plans and ensure risk assessments and method statements are in place, with all stakeholders informed and committed.
Liaise with the prison’s Works Department to resolve any project-related concerns.

4. Quality Assurance and Oversight

Daily Oversight and Monitoring:

Maintain a detailed site diary to record daily activities, incidents, and discussions, including photographs where relevant.
Conduct regular site inspections to ensure compliance with project drawings, specifications, and good building practices.
Identify defects, propose corrective actions, and maintain a log of findings.
Review and Inspections:

Monitor workmanship and construction against drawings, specifications, and relevant standards.
Witness pressure tests and commissioning activities for heating, fire safety, and other systems.
Validate that fire safety installations meet design and safety standards, including compliance with MoJ technical requirements and BS standards.
Documentation and Reporting:

Provide weekly brief reports to Client Representative summarising:

Daily site activities and key inspections.
Health and safety issues.
General progress and observations.
Design issues and mitigation.

Deliver monthly reports to the Client Representative, covering:

Overall site progress against the program.
Quality of workmanship and compliance with specifications.
Health and safety observations.
Identified delays or issues.
Design concerns and resolutions.

Review and comment on contractor submissions, including monthly reports and handover documents (e.g., O&M manuals).
Snagging and Handover:

Conduct snagging inspections and ensure all defects are rectified before handover.
Produce a Practical Completion Report detailing unresolved issues or defects to the Client Representative.
Liaison and Coordination:

Input into meetings with the Contractor and SLO to align construction activities with operational needs.
Facilitate discussions and agreement on method statements that directly affect prison operations.

5. Health, Safety, and Compliance

Review and comment on site-specific health and safety issues, ensuring compliance with the Health and Safety at Work Act (1974), CDM Regulations (2015), and other relevant legislation.
Monitor and address any observed safety violations or poor-quality workmanship on-site.
Check and sign Building and M&E Day Work Sheets weekly.
Ensure health and safety checks and procedures are completed prior to the commencement of works.

6. Professional Conduct

Previous experience in high security environment is preferred. 
Professional membership of ICWCI (Institute of Clerks of Works and Construction Inspectorate) or similar is desirable.
Adhere to strict confidentiality protocols within the prison environment, ensuring no information is disclosed to unauthorised individuals.
Demonstrate effective communication and always maintain a professional demeanour.
Comply with all statutory requirements, company policies, and operational guidelines.
Undertake additional duties as reasonably requested.
Present a professional approach in terms of conduct, appearance, and punctuality