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Office Manager
Location: Attleborough NR17 1RH
Salary: Pro Rata £25,283 – £27,917 per annum
The Primary School is a member of the Education Trust. The Trust is an expanding multi-academy trust with 10 primary and 7 secondary schools.
The Role
They are looking for a hard-working and enthusiastic person with high standards and the ability to communicate and interact effectively with others as part of their school as an Office Manager.
The post-holder will be responsible for carrying out administrative services to the school’s teachers and students and by working flexibly with other administrative staff, ensuring that duties are carried out efficiently and effectively.
The first six months of employment shall be a probationary period, and employment may be terminated by the Trust during this period at any time on one week’s prior written notice. The Trust may, at its absolute discretion, extend this period for up to a further six months. During this probationary period, performance and suitability for continued employment will be monitored.
The Office Manager is responsible for the daily operation of the reception area across both school sites, communicating with staff, parents and students on a range of issues, as well as providing general administrative support to the school and headteacher.
Key Responsibilities:
* Act as first point of contact for visitors and resolve general enquiries from staff and students;
* Undertake all paperwork relating to pupil administration, including paperwork relating to new or leaving pupils, updating Pupil Asset, and organising school trips as required;
* Assist Headteacher with enrolling process for new pupils including all administration for this;
* School trips and clubs – liaise with external providers, set up and market clubs and trips including any necessary administration and invoicing;
* Update the school website as and when required;
* Ensure all visitors sign in and wear an ID badge;
* Offer refreshments to visitors when appropriate and ensure stocks are replenished;
* Sort incoming mail and frank outgoing mail, receive parcels and packages;
* Keep the reception area neat and tidy, ensure brochures and magazines are up to date and stocked;
Skills and Qualifications
The professional competencies expected of an Office Manager are:
* The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others;
* Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
* Be able to multi-task and work under pressure in a customer facing environment;
* Be flexible and resilient in managing and executing their daily responsibilities;
* Able to demonstrate strong planning and organisational skills;
* Willingness to accept responsibility for your own actions;
* The ability to prioritise effectively, meet deadlines and accept challenges.
The professional competencies expected of an Office Manager are:
* Have good communication skills in person and in writing to respond to staff, parents and students;
* Be flexible in managing and planning and executing daily, weekly and monthly workloads in a busy reception;
* Be able to maintain confidentiality and committed to providing the best possible service to the staff, governors, students and parents.
The qualifications and experience required of an Office Manager are:
* Be familiar with the use of Information and Communications Technology;
* Have a sound track record of successful administrative experience;
* Hold a GCSE or equivalent level, including at least a Grade 4 (previously Grade C) in English and Mathematics
* Hold a Level 2 or above in Business Administration (desirable)
To Apply
If you feel you are a suitable candidate and would like to work for this Trust, please click apply to be redirected to their website to complete your application