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Within our multi-services facilities team, a Contract Administrator’s function is to provide time efficient and systematic administrative support in the organisation of the opening and closing of maintenance focused engineering works.

Key Responsibilities

* Proficiently adapting to and completing a multitude of administrative tasks, from scheduling jobs (diary management) through to invoicing (purchasing of parts).

* Accurately allocating works to our engineering team and following up any jobs that are outstanding with a strong attention to detail.

* Timely collaboration with internal and external stakeholders to assist in the planning of tasks, for example to arrange access to buildings.

* Maintaining excellent relationships with professionals of a variety of expertise including our main client UKAEA, and subcontractors.

* Monthly reporting.

* Attending meetings as required to take and distribute minutes.

* Operating the Dalkia finance-oriented software to raise purchase orders, enter timesheets, and raise invoice queries in line with Dalkia policies.

* Flexibly working on a range of software’s, particularly in the scope of Microsoft and CAFM.

* Providing technological support when required.

* Supporting in other activities as appropriate when the business requires.

* Providing holiday/sick cover as needed to ensure business contingency.

* Completing mandatory UKAEA and Dalkia training as required.

Essential

* GCSE (or ‘O’ Level equivalent) passes in Maths and English or recognised equivalent.

* An Understanding of and experience with Project works environment

* Understanding of key deliverables of a Programme of works and experience in use of applications such as Outlook, Word and Excel

* Ability to work on own initiative and to prioritise workload

* Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction

* Adaptable and responsive and open to changing circumstance