Login to Apply

Job Title: Payroll and HR Administrator
Location: Northampton with hybrid working
Hours: Full time, Monday to Friday
Salary: £35,000-£38,000

Job Purpose
The Payroll and HR Administrator will be responsible for managing and processing the company's payroll on a weekly and monthly basis using the Pegasus payroll system. Additionally, the role will support HR administrative tasks, including issuing offer letters, contracts of employment, and managing changes to employee terms and conditions. This is a pivotal role ensuring employees are paid accurately and on time, while also supporting a range of HR activities to ensure smooth day-to-day operations.

Key Responsibilities

Payroll Administration:
*Manage end-to-end payroll processing for weekly and monthly payroll cycles using Pegasus payroll software.
*Accurately input and maintain payroll data, including new starters, leavers, bonuses, overtime, statutory payments (SSP, SMP, SPP), and salary adjustments.
*Process payroll calculations, including tax deductions, National Insurance, pensions, and any other deductions in line with HMRC requirements.
*Ensure timely submission of RTI (Real-Time Information) to HMRC and maintain accurate records.
*Reconcile payroll reports and address any discrepancies promptly.
*Manage employee queries related to payroll, payslips, and taxation.
*Ensure compliance with payroll-related regulations, including GDPR, pensions auto-enrolment, and statutory requirements.

HR Administration
*Prepare and issue offer letters, employment contracts, and amendments to contracts in line with company policies.
*Maintain accurate and up-to-date employee records, always ensuring confidentiality.
*Process changes to employee terms and conditions, such as salary increases, promotions, and hours of work.
*Support the onboarding process for new employees, including gathering required documentation and ensuring smooth induction.
*Manage the leaver process, including issuing final letters, updating systems, and ensuring accurate payroll adjustments.
*Maintain HR databases and personnel files, ensuring accuracy and compliance with data protection legislation.
*Assist with the administration of employee benefits, including pension enrolment, holiday entitlements, and other benefits.
*Support HR projects and initiatives as required, such as recruitment support, training records, and employee engagement activities.

Key Skills & Experience:
*Proven experience in payroll processing, including weekly and monthly payroll cycles.
*Experience using Pegasus payroll system (or similar payroll software).
*Solid understanding of payroll legislation, including tax, National Insurance, pensions, and statutory payments.
*Experience of payroll transformation projects would be advantageous
*Excellent attention to detail with strong numerical and problem-solving skills.
*High level of integrity and professionalism when handling sensitive information
*Ability to remain calm under pressure and meet strict deadlines.

Benefits:
*A salary of £35,000-£38,000 depending on experience
*Hybrid working
*Holiday entitlement of 25 days plus bank holidays
*Opportunities for training and development