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Facilities Contracts Manager/Facilities coordinator with Hard service's experience and experience working with contractors and managing a team.

Client Details

Large venue based in central London, working in one site. in a large listed building.

Description

Maintain an up-to-date Estates contracts register.
Monitor contract dates to ensure the best rates.
Carry out tender processes for new contracts.
Monitor contractor visits to ensure the correct service in accordance with each contract and that compliance standards are being met, including following up on remedials.
Set up regular contractor/contract meetings, chair review meetings where appropriate, take notes and manage actions, to ensure contract standards and terms are being met
Hard Servies experince
Experience of working with a CAFM system.
Manage the asset management and compliance modules of Concept, the CAFM System.
Keep the CAFM asset list up to date, uploading current and new assets onto the system, to monitor lifespan, plan remedials and replacements and manage upgrades.
Support Estates to develop tender information to carry out tender exercises and to be able to find suppliers to get a range of quotes for smaller scale work.
Help maintain an effective compliance monitoring function (CAFM system) including maintaining applicable policies and procedures to reasonably ensure compliance with legal and regulatory obligations.Profile

Demonstrable experience in a similar role and understanding of contracts, compliance and procurement in an estates function. Demonstratable experience of Estates regulatory and statutory compliance requirements.
Experience of monitoring contracts to ensure best value for money for the organisation.
Excellent IT skills to be able to maintain electronic records and compliance date-monitoring; experience of working with a CAFM system.
Experience in working with a range of providers of building maintenance and compliance.
Experience of dealing with senior leaders, colleagues, and contractors.
Experience in managing tenders and developing tender information.
Strong awareness of health and safety procedures and practices and a strong understanding of compliance.
Experience of working on or managing a Help Desk or customer-focussed service type role.Job Offer

£40,000-£45,000
Access to interest-free season ticket loan and cycle scheme partnership
Pension schemes with Legal & General and NEST
33 days annual leave increasing up to 40 with length of service (including bank holidays)
Sabbatical option, subject to agreement and policy
Generous sick pay
Family-friendly employer with supporting policies