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Role - PA / Project Support
Location - London
Pay Rate / Salary - £27,205
Hours - Full time , Hybrid working available.
Closing Date - 22nd November

About the role
Accountability's

Provide a professional, accurate and reliable PA and administration support service - along with Admin assistant to the extended business unit as required.
To work with / manage team assistants to ensure a professional and efficient admin support team for the engineering and quality departments
Diary and itinerary management, preparation of weekly meeting packs.
Updating and ensuring all contract lists are current
Document management/organisation and filing
Record and produce minutes for key business meetings
Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
Maintain data / records so that information is readily available and easily accessible
Provide office services such as reprographics, binding etc
Arrange meetings and coordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
Maintain confidentiality of all information
Keep in touch with the team member when they are out of the office and report issues / take actions for response
Respond to phone / email enquiries to / from wide range of external parties etc.
Prepare letters, documents ensure reports are well presented
Keep up to date training / inductions logs on all team members and liaise with HR
Managing the on boarding process for new starters into the team, ordering equipment and obtaining system success as required.Knowledge, Skills Qualifications & Experience

Good organisational skills (flexible / Organised / methodical)
Ability to work independently and be proactive
Excellent communication / interpersonal skills, notably with various levels of the organisation and externally
The ability to work as an integral part of a team contributing to team success, communications and positive working environment
Flexible approach with the ability to multitask and work on own initiative
Previous team support experience
Discretion - confidentiality when dealing with sensitive information
Attention to detail
General administrative / secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
Use of outlook or similar dairy/email application. Microsoft office - word, excel and power point.
Working knowledge of SAP and ability to raise requisitions desirable
Previous experience in the energy industry desirable