Login to Apply

Apple Recruitment are recruiting for an Administrative Assistant on behalf of our client to be based in the Holywood area.

Main duties and responsibilities:

* To provide general support and assistance to the Registered Managers, Deputies and on occasions the Residential Group Leaders.

* Processing and recording Incident Reports to ensure compliance with all Service Level agreements / Statutory Stakeholders’ requirements.

* Preparation and maintenance of existing summary incident reports.

* Maintaining accurate and secure records of service users’ information.

* Collation and recording of monthly staff attendance record reports.

* General typing and filing duties.

* Ensuring service user data confidentiality.

* Attend meetings, take notes and issue minutes and prepare accurate reports when required.

* Assist with maintenance and coordination of supervision records for social care workforce.

* Assist the Social Care Managers with day-to-day correspondence with staff, regulatory bodies and all relevant stakeholders.

* Providing information as requested by RQIA and Trusts.

* Provide Reception cover as directed.

* Receive incoming telephone calls, handle queries, operate switchboard and forward accurate messages.

* Meet and greet visitors and staff and provide hospitality as and when required.

* Record, file and retrieval of information.

* Provide reports, queries and mailing from existing databases.

* Any other administrative duties as required.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

1a.) NVQ Level 3 (or equivalent) in Business Administration AND at least six months experience working within an office environment.

OR

1b.) 5 GCSEs (or equivalent) to include a minimum level ‘C’ grade in English language and Maths AND a minimum of 2 years relevant experience in a similar post.

* In the case of applicants who do not meet the qualification requirements of the post but have 4 years’ experience in similar post this criteria will be waived.

2.) Excellent working knowledge of MS Office package with particular experience of Word, Excel and Outlook.

3.) Essential skills and knowledge:

* Excellent and effective communication skills

* Willingness to undertake mandatory training and to partake in personal development

* Ability to prioritise workload

* Ability to work as part of a team

* Maintaining confidentiality

* Ability to work under pressure and meeting deadlines

* Strong organisational and administrative skills

* Demonstrate a flexible approach to meeting the objectives of the job.

Further Details:

· Hourly Rate: rate based on salary of £22,308 per annum

· Hours: 37.5 hours, Mon-Fri 9am-5pm

· Duration: Up to 3 months with possibility of extension

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer