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Job Title – Executive Assistant

Salary – Up to 32.5k

Location – Birmingham (Hybrid)

Hours – Mon – Fri 40 hours

Purpose of the Executive Assistant role:

Our client is looking for an Executive Assistant to provide comprehensive Executive Assistant services to the local team.  To succeed in the role, you will work closely with Team Leaders and Regional Executive Services Managers and utilise the internal resources available to you including the Document Production team, Administrative Assistants and Business Services. 

Main duties and responsibilities of an Executive Assistant:

Manage and attend team and project meetings, taking minutes where required, preparing meeting arrangements including booking travel (this may include overseas travel), rooms, catering, accommodation, desks, equipment and updating internal business development calendars.
Plan, arrange and attend events including liaising with business support teams and updating attendee lists or reports.
Support lawyers with legal directory submissions and updating lawyer biography/CVs and sector pages and assist with updates and newsletters to clients, including adding to mailing lists.
Undertake client/matter creation and updating tasks, alerts, reserves, estimating tools and ensuring these are kept up to date and accurate throughout matter life.
Ensure compliance process is followed, including carrying out conflict checks, matter risk assessments and liaising with Central Inception team and clients for ID.
Participate in the running of helplines, websites, phone calls and logging referrals, which may include liaising with clients, counsel and other professionals
Coordinate diary appointments ensuring papers, itineraries and all other arrangements are in place.
Hold regular financial housekeeping meetings with lawyers, printing billing guides and preparing breakdown of costs and liaising with the finance team.
Experience/knowledge requirements for an Executive Assistant:

Manage multiple lawyers and delegate where appropriate using the support teams available.
Confident in setting and prioritising their own work agenda.
Organised and methodical in how they approach their work.
Good written as well as verbal communication skills.
Excellent attention to detail, communicates effectively and works well within a team.
Confident and able to build sustainable relationships with internal and external clients
Willing to take on new responsibilities and challenges, whilst remaining resilient.
Please contact Alice @ The Recruitment Group on the contact details provided