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Our Client ( Global home appliance manufacturer ) based in Weybridge is looking for a Personal Assistant to CEO will perform diverse and complex administrative duties supporting the President. The PA will carry out communication, coordination and facilitating under the instructions of President. Providing hospitality for any guests and accompanying President in case of any events if necessary.
Key Responsibilities :
Diary, Meeting and Event Management
* Based on the instructions of President complete diary management including organising meetings/conferences, collating documentation for meetings and presentations.
* Agreeing/consulting diary managements with related departments, European Headquarter and Global Headquarter.
* Tracking the schedules of Senior Management who directly report to the President.
* Taking a forward-thinking approach to calendar management, task prioritisation and logistical organisation.
* Co-ordinate complex and/or critical events & meetings, making all necessary arrangements, preparing advance documentation and ensuring appropriate recording and follow-up of actions.
Communication
* Communicates up and down, inside and outside the organisation by using appropriate means.
* Draft speeches and correspondence for President, ensuring effective communication.
General Administrative Duties
* Answering queries directed to President’s Office and taking appropriate actions, Prioritise, acknowledge and distribute correspondence.
* Meeting and greeting visitors and guests, arranging refreshments etc.
* Arranging travel and accommodation and booking hospitality.
* Liaising with internal and external clients and customers via telephone, fax and email.
* Daily administration and maintenance of office facilities.
* Processing business expense claims and managing budgets.
* Implementation/management of effective filing systems.
* Proactive in maintenance of 1st records and updating computer and file records.
* Handling President’s HR matters.
* Producing print-outs of regular reports, and Supporting General Affairs’ tasks and activities as a team member.
Skills, Education & Experience :
* Good overview of the commercial process
* Ability to work assertively in a cross functional environment and attain consensus between all parties
* Strong analytical skills and Logical common sense and proactive approach to business
* Excellent communication skills
* Upper-intermediate knowledge of standard PC based Microsoft applications, in particular Excel
* Fluent understanding of verbal and written English and Korean.
Benefits :
9% Employer Contribution into your Pension
Life Assurance
Private Healthcare (including optical & dental) for you and your family
25 Days’ Annual Leave (+ Public Holidays)
Staff Discount
Subsidised Cafeteria