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The Francis Crick have an exciting opportunity available for a Contract and Budget Administrator???? to join one of the world’s leading research Institutes at a crucial time in its evolution, and play a definitive role in shaping it for the future. You will join us on a full time, permanent basis, and in return, you will receive a competitive salary starting from £38,000 with benefits, subject to skill and experience.

The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions.

The Contract and Budget Administrator role:

Working within the Facilities and Infrastructure (F&I) team, you will be supporting and coordinating activities that support the F&I team under the guidance of the Head of Engineering Projects. As a Contract and Budget Administrator, your role will involve oversight of finance administration, including acting as the central source for raising purchase orders, ensuring invoices are accurate and processed on time using Workday.

You will also be assisting in the forecasting and monitoring of team budgets and supporting the preparation and monitoring of the annual F&I budget tracking spend against budget to ensure F&I meets budget targets in line with our functional plan.

What you will be doing… 

As a Contract and Budget Administrator at the Crick, you will: 

Oversight of all F&I purchase orders and service partner contract activities, working with Head of Engineering Projects to assign duties and assisting the team so that required tasked are completed in an orderly and timely manner.

Work as the team lead in F&I to raise and process orders on the Workday sourcing system. Including, purchase order raising, related invoice queries and running reports for team heads within F&I as requested.

Prepare and implement a plan for monitoring activities related to the budget and administrative workload.

Review F&I processes and procedures. Seeking ways to improve accuracy of reporting and opportunities to increase effectiveness.

Overview of spend, monitoring the purchases made not on the main purchasing system, reviewing and analysis of expenditure. Seek to make recommendations where efficiencies can be made.

Coordinate onboarding and engagement of consultants/consulting firms in accordance with the Crick’s rules and procedures and follow-on payment of fees for services rendered

Skills and experience we are looking for in our Contract and Budget Administrator????:

Educated to degree level or equivalent

Experience of working in a structured environment and a good understanding of the project lifecycle

Awareness of budget control and purchase ordering processes; ideally this would be in the facilities or estates teams.

Awareness and experience of project contract management; within an FM service delivery and on minor/major projects

Experience of building relationships and collaborating with a broad set of stakeholders - to Head of Department level as norm, and Director by exception

Experience of tracking and prioritising workload

Comfortable working in a dynamic, fast paced environment, with the ability to work effectively both independently and within a team

What will you receive?  

At the Francis Crick Institute, we value our team members and are proud to offer an extensive range of benefits to support their well-being and development: 

Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays. 

Pension Scheme: Defined contribution pension with employer contributions of up to 16%. 

Health & Well-being: 

24/7 GP consultation services. 

Occupational health services and mental health support programs. 

Eye care vouchers and discounted healthcare plans. 

Work-Life Balance: 

Back-up care for dependents. 

Childcare support allowance. 

Annual leave purchase options. 

Crick Networks offering diverse groups’ support, community and inclusive social events.

Perks: 

Discounted gym memberships, bike-to-work scheme, and shopping discounts. 

Subsidised on-site restaurant and social spaces for team interaction. 

Development & Recognition: Comprehensive training, mentoring, and a pay structure with performance-linked progression. 

Closing date: 6th April 2025

If you feel you have the skills and experience to become our Contract and Budget Administrator, please click ‘apply’ today, we’d love to hear from you!

All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom