Login to Apply

Role: Personal Assistant (PA)

Location: Kensington

Type: Temporary

Rate: Up to £18.00p/h

Days/Hours: Monday to Friday, 35hrs per week

Main Duties and Responsibilities of the Personal Assistant:

* Work with the Deputy Director of Advancement and Alumni to develop and agree a plan for securing new legacy funding (including pecuniary, specific and reversionary gifts)

* Work with the team, including the two Major Gift Managers, to research new and existing prospects and support on developing strong solicitation plans

* Work with the Events team to provide appropriate engagement opportunities for donors and legacy pledgers

* Provide administrative support to senior colleagues so that they are adequately prepared to make direct approaches to potential donors via phone calls, one-to-one meetings, presentations, cultivation and networking events

* Work closely with solicitors, executors, and beneficiaries to provide accurate and sensitive support throughout the probate process, building trust and ensuring a smooth experience for all parties involved

* Stay up to date with relevant legislation and best practices to ensure our clients’ legacy administration remains efficient and compliant

* Work with colleagues across the College to ensure that donors receive regular and timely submission of proposals and reports

* Ensure that all communications with donors are of a consistently high quality and adhere to donor and our clients’ standards, including where appropriate brand guidelines

* Build effective working relationships with colleagues and to promote the work of the Advancement & Alumni team and ensure productive cross-department cooperation

* Ensure that all activities comply fully with current GDPR legislation, codes of practice and ethical guidelines

* Maintain accurate donor records and update Raiser’s Edge with relevant information as directed by the Deputy Director of Advancement &Alumni

* Carry out any other duties which may be reasonably requested

* The job may involve some travel or occasional evening and weekend work, for which TOIL will be given in line with our clients’ policies

The ideal Personal Assistant will have:

* Some experience of Legacy fundraising from either an arts or higher education setting, including knowledge of the latest trends and opportunities

* Some understanding of probate and tax laws, Wills, trust, and estate administration

* Excellent communication skills in both written and verbal forms

* Experience of building relationships with donors and prospects, or supporting others to do so

* Entrepreneurial flair with a high level of self-motivation and initiative, and a demonstrable desire to succeed, achieve results and make a difference

* Experience of using Raisers’ Edge or other similar fundraising CRM database

* Interest in and enthusiasm for art, design, higher education

* The ability to work with others to create compelling legacy messaging and proposals

* Excellent interpersonal skills, confident written and verbal communication skills and the ability to work collaboratively to build relationships with credibility and gravitas, including using tact and diplomacy when required

* An ability to act independently and decisively without constant direction when the situation demands, whilst also having the skill to know when others should be consulted

* Excellent working skills and abilities in using MS Office (Word, Excel, PowerPoint), Google G Suite (Gmail, Calendar, Docs, Sheets, Drive), Adobe Creative Cloud (InDesign, Photoshop), and other relevant IT tools

* Financially literate with the ability to accurately develop budgets and financial forecasts for proposals and reports, particularly where several colleagues or departments are involved

* Training in Advancement from a professional organisation such as CASE Europe or the Chartered Institute of Fundraising