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Office Administrator

Llanelli

£22000 - £24000PA

The Company

This is an excellent opportunity to secure a permanent role in the busy administration department of a Precision Engineering company in the Llanelli area. Join a friendly team in a productive and positive environment.

The Role

This is a full time role working Monday - Thursday 08:30AM - 04:45PM and a 04:00PM finish on a Friday. The successful applicant will assist in day-to-day office administration and general business support.

Duties will include:

Process all incoming enquiries and create an 'enquiry pack' containing all relevant documentation
Process all incoming orders and where relevant, update internal applications with the specific detail
Prepare quotations for submittal to customers
Manage and administer the database for regular manufactured assemblies
Undertake a credit check on customers for all new orders and where required prepare and submit a proforma invoice
Undertake Contract Review of the Customers purchase order in accordance with the QMS
Create and administer all production paperwork and prepare the documentation and drawing pack for production Update the Production Schedule database with all new orders and amend the entry when orders are invoiced
Carry out follow-ups for certain customers' quotations, including recording and undertaking any required actions resulting from the follow-up
Contact the customer with details of price increases
Manage the day-to-day running of key accounts, ensuring that the customers schedules are updated on our system and the requirements are communicated to Production
Process all 'Fast Track' orders on an urgent basis and update the relevant database with the required information Manage and process all enquiries/orders for factored products, including liaising with suppliers and internal departments
Create all relevant paperwork for orders
Process DCR forms and maintain a record of all completed and outstanding issues
Deal with customer progress calls (via email, fax and/or telephone) and update the database
Receive and deal with all incoming customer phone calls and undertake any required actions
Carry out specific commercial tasks as and when required by the Office Manager and / or Commercial Manager

Requirements

The successful applicant will have the following experience and qualities:

Solid Administration experience and skills
Ability to work quickly and to deadlines
Ability to communicate confidently and professionally with customers and suppliers
Ability to undertake routine, repetitive tasks with a high degree of accuracy and speed
Excellent understanding of Microsoft Word (including mail merge skills) and reasonable understanding of Excel and PowerPoint
Understanding of Sage Line 500 beneficial
Candidate must be logical and numerical
Candidate must be a fast worker happy to work to targets and deadlines
Able to work using own initiative
Previous experience in a Sales or purchasing area preferred

In Return

This is a great opportunity to join a busy vibrant administration team, offering a good salary in a stable company. For more information please contact Kim Simpson of Work Wales for a confidential discussion