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Job Title – Repairs Planner

Salary - £26,000-£30,000 per annum

Location – Southgate, London

Working Hours: Monday-Friday 8am-5pm 

Contract Type: Perm

Job Description – Our client are a property maintenance company, specialising in carrying out planned and reactive building services and fabric maintenance on a range of residential portfolios, commercial buildings, and healthcare environments.

We are looking for applicants that can provide fantastic customer service, liaise between multi-trade workers and the tenants on commencing maintenance works. The candidate must be well organised, have a professional manner, be capable in taking high volumes of calls, be computer literate in Microsoft outlook, word and excel and be able to learn how to use the company database. Working from their Southgate office.

To provide high quality, professional administrative support to the business.

To work closely with engineers’ sub-contractors and our client to deliver a timely well-informed service to our customer.

To provide high quality professional office-based support to repairs team. Ensure the highest level of customer focused service is delivered to our customer continuously.

Requirements:

Experience of working in a responsive repair setting
Experience of managing customer expectations in a customer focused environment
Have a good understanding of value for money in terms of the most cost-effective way to manage repairs
The ability to strategically plan and organise workloads
A proactive / can do approach to work
The ability to work on own initiative and take full ownership of role and responsibility
The ability to work as part of a team and independently
The ability to follow process and work in a fast pace setting whilst remaining calm and focused.
Out-standing communication skills both internal and external
The ability to build and maintain good working relationships with all contacts
Build and maintain professional representation of the team
Ability to work occasional staggered shifts covering office 7am – 6pm
Duties:

Deliver a customer focused service ensuring the highest standards of customer service at all times
Managing repairs and engineers work load recording and strategically planning days with consideration given to hindering factors
Manage customer expectations ensuring open lines of communication are maintained always
Up loading information to data base accurately, paying attention to details ensuing data protection and accurately updating sensitive information on our data base.
Ensure accurate recording of queries and customer concerns
Avoid failures becoming complaints resolving during telephone conversation working on own initiative to resolve before becoming a formal complaint
Plan engineers’ workload in advance ensuring communication to all relevant parties ensuring all are aware of details of a call out
Review and monitor WIP report and FOW regularly to ensure a steady flow and reduction in line with agreed SLA.
Record all updates on data base for knowledge share
Ensure all updates are relayed clearly and understood within all relevant areas
Manage emergencies in line with expectations of KPI’s
Identifying out of scope requests redirecting to correct operational / commercial process
Managing inbox queries in a timely manner ensuring all details are accurately covered and responded to in line with expectation SLA
Understand specialist works processes and assign subcontractors providing confirmation of attendance to site to relevant parties
Cover colleague’s absence and hand over for smooth cover over annual leave
Raise OOH call outs ensure follow up works are accurately captured logged and planed
Attend meetings when requested to do so
Work closely with teams to deliver a high standard of service to our customers and client
Provide support where needed within the business and carry out ad hoc duties as requested.
Show an understanding of KPI’s and work to meet and exceed targets
The ability to follow processes and identify and suggest improved ways of working within the team
Liaise with engineers regarding job descriptions to ensure clarity surrounding FOW’s and JO’s
Competent in diagnostic questioning to obtain a full understanding of request
Understanding of PO’s as required for material suppliers
Work as part of a team

Application Process: If you would like more information on this position or any other vacancy, please apply online or call the ARC Maintenance team in our Norwich Office