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Our client is a well-established and respected charity supporting older people, adults with disabilities, and their carers to live independently in East Northamptonshire. They have over 50 employees and 150 volunteers, and are seeking an experienced Executive Assistant to the Board and CEO to provide high-level administrative support and help them achieve their mission.

About the organisation

Our client has been offering a range of services to support local communities since 1981. Their services include homecare, domestic support, community transport, and more. They operate from East Northamptonshire.

Role Overview:

As Executive Assistant, you will need to provide comprehensive administrative support to the Chief Executive Officer (CEO) and Board of Trustees from our offices in East Northamptonshire. This includes managing schedules, preparing documents for meetings, handling confidential information, and acting as the primary contact for internal and external stakeholders.

Key Responsibilities:
• Calendar Management: Organise and maintain the CEO's calendar, including meetings, appointments, and travel arrangements.
• Meeting Support: Prepare agendas, minutes, and supporting documents for board and trustee meetings.
• Stakeholder Communication: Act as a point of contact for internal and external communications related to the CEO’s office.
• Event Coordination: Assist with logistics for board meetings and special events.
• Confidentiality: Handle sensitive information with discretion, in line with GDPR guidelines.
• Report Preparation: Support the CEO with reports, presentations, and briefings.
• Project Support: Track and manage the progress of key strategic initiatives.
• General Administration: Manage emails, correspondence, and other ad hoc duties as required.

Person Specification:
Essential:
• Proven experience as an Executive Assistant or in a similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and virtual meeting technologies (Zoom, Teams).
• Ability to maintain confidentiality and handle sensitive information.
• Experience supporting boards or committees, preferably in a non-profit setting.

Desirable:
• Knowledge of the UK charity sector and governance structures.
• Experience with CRM systems.
• Degree in Business Administration or related field.

Personal Qualities:
• Highly organised with the ability to prioritise tasks effectively.
• Flexible and adaptable to changing priorities.
• Strong interpersonal skills and ability to build relationships with diverse stakeholders.
• Proactive problem-solving approach.
• Commitment to the values and mission of the company
Benefits:
• 25 days holiday plus bank holidays (pro-rata).
• 3% pension contribution.
• Flexible working hours with the possibility of TOIL.
• The chance to be part of a well-respected charity making a real difference in the community.
To Apply:
If you are a highly organised, proactive individual with a passion for supporting a charitable organisation, we would love to hear from you. Please submit your CV and a cover letter outlining your experience and why you are the ideal candidate for this role. Call us on (phone number removed) or (phone number removed).

Deadline for applications: 6th of December 2024
Interview date: w/c 16th of December 2024

Our client is an equal opportunities employer and is committed to creating a diverse environment. They encourage applicants from all backgrounds to apply