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Key Responsibilities:
* Office management: Ensure smooth office daily operation, enhance office environment and deal with employees’ requests/complaints etc;
* Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;
* Supplier management: Manage suppliers’ service deliveries and performance appraisal;
* Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;
* Real estate management: Deal with office leasing and small renovation project management;
* Office assets management: Act as asset administrator to manage and oversee asset management quality;
* EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;
* Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;
* Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;
* Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.
Person Specification:
* Required:
* Great communication ability.
* Fluency in both English and Chinese (written and spoken);
* Good command of MS Office (Word, Excel, PowerPoint, Outlook);
* Team spirit, openness for an international environment and Chinese business culture;
* Hands-on and can-do attitude;
* Well-organized and structured working style
* Desired:
* 2 years + experience in similar role would be desired