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Are you looking for a flexible, part-time administrative role? We have an exciting opportunity for a Facilities & HR Admin Assistant to join a friendly team on a temporary basis, supporting through a busy period until Christmas. This is a varied role with responsibilities across facilities management, HR administration, and general office support.
You'll need to be a car driver/owner as the role will involve weekly trips to our client's local offices for facilities checks.
Key Responsibilities:
Facilities:
* Conducting weekly fire safety checks
* Monitoring office supplies, including refreshments, stationery, and stamps
* Checking reported issues, such as repairs or broken equipment, and coordinating necessary actions
HR Administration:
* Managing the shared HR mailbox and responding to queries
* Processing expressions of interest from potential volunteers
* Updating the HR database with staff and volunteer records
* Requesting and following up on references for new staff/volunteers
* Issuing starter paperwork to new joiners
* Handling recruitment-related queries from staff and volunteers
General Admin:
* Assisting the Executive Assistant with the preparation of paperwork for board meetings and the AGM
* Supporting training administration tasks, including processing training records and booking courses
About You:
* Strong organisational skills and attention to detail
* Confident in using databases with proficiency in Microsoft Office (Outlook, Word, Excel)
* Ability to manage multiple tasks and meet deadlines
* Excellent communication and interpersonal skills
On Offer:
* A flexible working schedule (Across 3 days per week)
* A supportive and friendly team environment
Please apply today for a swift response. All applications will be responded to