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Business Support Coordinator - 12 month fixed term contract

Droitwich

Monday-Friday 09:00-17:00

£26,000 office based

Our client are looking for a Business Support Coordinator, to cover maternity leave on a 12 month fixed term contract. There may be an opportunity for a full time contract in a different position within the team at the end of contract but this is not a guarantee.

Sitting with the HR team, and reporting in to the Group HR Manager, this is a varied role that requires excellent multi-tasking skills, superb organisational ability and a strong character.

Principal Accountabilities/Responsibilities:

First point of contact for external / internal key personnel

Meeting and greeting visitors

Organising and attending meetings where required and ensuring all documentation is prepared, and submitted in a timely manner

Full admin support for the Senior Management Team giving priority when requested to the CEO

Ensure and maintain logs for processes such as GDPR; IT and key logs

Monitor and book all statutory training e.g. First aid, FLT courses

Collating Environmental, Social & Governance Data (ESG) monthly updates

Collating LDC data and submit within timely deadlines

Maintaining the company Amazon account for purchases

Credit card reconciliation for Senior Team Members

Assist with collation and submission of the monthly External Board Pack

To take minutes at meetings and provide general assistance during presentations

Be the first point of contact for Facilities Maintenance including but not limited to maintenance of the building and equipment, managing maintenance contracts and dealing with any emergencies on site

Collate, update and circulate diaries for the Senior Team and Regional Consultants

Co-ordinate sales conference and sales meetings, including booking transport & accommodation and additional expenses

Co-ordinate training for new agents, circulating details to prospective new agents and all relevant HO personnel and regional Consultants

Generation of all documentation relating to Agents including raising contracts and relevant paperwork monitor, and tracking collection, and return of company equipment and arranging insurance where appropriate

Complete audits of Agent’s kits, managing refurbs and updates

Generating comms and letters to Agents as and when is needed

Skills and Capabilities:

Discretion and confidentiality are essential attributes

Enthusiastic and positive working attitude

Self-motivated

Organised

Calm under pressure

Use initiative to identify and solve problems

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