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Location: Davies and Partners Solicitors, Rowan House, Barnett Way, Barnwood, Gloucester, GL4 3RT
Salary: Competitive 
Contract: Permanent
Working Hours: Full-time hours per week. 

Davies and Partners Solicitors is a well-established law firm with over 30 years’ experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in Gloucester, Bristol, Birmingham, London and Devon. Davies and Partners Solicitors strongly believe that their staff are the heart of the company and are therefore driven to ensure that all employees experience and maintain a good work-life balance. 

Key Duties and Responsibilities

To assist with issuing quotes on our App, opening new files and onboarding clients.
Assisting the clients, developers and brokers with any queries either by telephone or email.
Photocopying, scanning.
To exhibit flexibility, particularly during peak times of the year.
Updating developer spreadsheets and work lists on OneDrive.
Checking the client’s documentation and identifying the procedures necessary for each individual client
Obtaining evidence of funds to satisfy AML regulations, reporting any concerns to the Team Leader
Requesting payment on account from clients.
Checking the draft Contract documentation accurately reflects clients correct information.
Arranging Search Insurance or obtaining Local, Environmental and/or Drainage Searches depending on client/lender requirements.
Sending standard correspondence to clients.
Drafting Stamp Duty Land Tax form in preparation for report to client.
Write to clients and solicitors confirming exchange.
Advising clients when notice to complete has been served.
Obtain OS2 and Bankruptcy searches and downloading the search results onto case file and lender portals.
Obtain closing statements from clients and order ISA/LISA funds.
Order redemption statements from lenders on sales.
Set up completions with Accounts Department
Provide the client with completion statements once checked by Accounts Dept.
On completion ensure submission and payment of SDLT is made to HMRC.
Arranging completion letters to client and solicitors, sending deeds etc on sales to solicitors.
Submitting END1s/DS1s to existing lenders/HTB on sales.
Submit the AP1 and add the matter to Post Completion spreadsheet on One Drive.
 
The following tasks provide a general overview of the types of activity the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges.

As part of our compliance procedures, applicants are asked to note that:

references will be followed up.
all gaps in CVs must be explained satisfactorily.
proof of identity and (where applicable) qualifications will be required.
reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body.
appropriate suitability checks may be required prior to confirmation of appointment.

This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions.

Equal Opportunities

Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.

Personal Specification

Right to live and work in the UK e.g. valid UK passport or appropriate visa/work permits

Education/Qualifications 

GCSE’s or equivalent in Maths and English 
A Law Degree is not required but awareness of compliance and processes within residential conveyancing would be beneficial.

Skills/Knowledge:

Experience working in a fast-paced and demanding environment
Experience of completing administrative tasks
Self-organised and proactive
Excellent attention to detail
Ability to maintain client confidentiality 
Adaptable to the needs of the business as changes occur during the operational requirements 
Competence in the effective use of Information and Communications Technologies (lCT)
The ability to prioritise, meet deadlines, and work under pressure 
Excellent interpersonal, communication and presentation skills
Ability to be flexible
Experience of working within residential conveyancing is useful but not essential as full ‘on the job’ training will be provided.
Experience in conveyancing with New Build Properties would be an advantage but not essential as ‘on the job’ training will be provided.

You may have experience in the following: Legal Assistant, Conveyancing Administrator, Property Paralegal, Residential Property Assistant, Real Estate Legal Secretary, Conveyancing Clerk, Legal Secretary, Legal Administrator, Law Office Assistant, Property Assistant, Junior Conveyancer, Legal Support Officer, Paralegal (Property Law), Administrative Assistant in Law Firm, Mortgage Processing Assistant, Residential Conveyancer Trainee, Legal Caseworker, Property Coordinator, etc.

REF-(Apply online only)