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Apple Recruitment are recruiting for Project Support (Band 4) on behalf of the Business Services Organisation (BSO).

Job Purpose:

The post holder will provide administrative support to the relevant programme, assisting the project teams in the delivery of a range of projects in an efficient, effective and high quality manner.

Job Description:

* Responsible for the organisation and provision of administrative duties and projects support to the relevant programme, in line with PRINCE guidance. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc to ensure that project requirements are met;

* Research, collation and presentation of information and reports as necessary;

* Taking appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and “bring forward” systems are in place and that necessary follow up action is undertaken;

* Providing support to service users, ensuring queries or requests are dealt with in line with project and system processes and procedures;

* Drafting correspondence and reports on behalf of the relevant programme and Project Managers;

* To service all meetings including the preparation and timely issue of agenda and papers, production of minutes and the progression of minutes;

* Responsible for initiating and follow up action arising from various meetings pertaining to relevant projects;

* To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times;

* Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate;

* Maintain confidentiality within and without the workplace at all times

* Undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Friday 6th September 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

1a.) GCSE Mathematics & English (Grades A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

AND 2 x A Levels equivalent OR higher qualification

AND have worked for at least 18 months in an administrative/project support role.

OR

1b.) Have worked for at least 3 years in an administrative/project role.

2.) At least 12 months experience in the use of Microsoft applications including Word, Excel, Outlook and Powerpoint.

3.) Ability to work as an effective member of a team and a proven ability work on own initiative with minimum supervision;

4.) Ability to communicate effectively, both orally and in writing (as appropriate to meet the needs of the post in full), and to establish good professional relationships;

5.) Ability to analyse complex data and present results in an appropriate manner;

6.) Ability to work accurately, demonstrating attention to detail, whilst working to tight deadlines;

7.) Ability to prepare meeting agenda’s and minute take as required.

8.) Knowledge of the structure and key business of Health & Social Care.

Further Details:

· Hourly Rate: £12.86

· Duration: until Dec 2024 (possibility of extension)

· Location: Belfast

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Friday 6th September 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer