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NLB Solutions are working with a Consultancy Business in Berkhamsted that are looking for a Pay and Bill Assistant. Due to continuous growth, they have recently created this vacancy to add to their existing team. The company will offer a competitive salary and with hybrid working.

The business requires someone that has worked in a fast paced company within Pay and Bill/Contractor Payroll for a minimum of 3 years. The successful candidate will have advanced Excel and excellent communication skills as you will be liaising with both internal and external clients,

Duties:

* Validate data from Front Office system before finance systems are updated

* Process contractor timesheets on a monthly basis, using a combination of online portals and paper timesheets

* Chasing missing contractor timesheets on a monthly basis

* Ensure payments to contractors are accurate and within the agreed timescales

* Upload payments to the bank system and record on cashbook

* Ensure remittance advices are sent out in a timely manner

* Maintain Purchase Order logs and update where necessary. Liaising with internal stakeholders for new orders or revised limits if needed

* Producing sales invoices to be sent out to Clients

* Dealing with Contractor & Client queries

* To calculate contractor invoices with speed, accuracy and efficiency

* To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner

* To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged

* Payment of contractors to ensure that payments are made punctually and accurately

* To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external

* To deal with all Contractor and Billing queries in a timely manner

Person Spec:

* Candidate must have a minimum of 3 years work experience in a finance team of a small/medium sized company

* Experience of working within a multi-currency organisation would be an advantage

* Committed team player – aid all colleagues for the benefit of the Company

* Good IT skills and confident in using Microsoft Excel

* Strong attention to detail and produce work with a high level of accuracy

* Ability to communicate effectively on the telephone and in person

* Good organisational and workload management skills, with the ability to work to deadlines and prioritise work where necessary

* Ability to work in an office that demands high levels of concentration, while coping with frequent interruptions

* Integrity and understanding of care needed with sensitive information

* Ability to work well under pressure and without supervision

* Building and maintaining relationships internally and externally

* Be able to communicate at all levels with excellent writing skills

* Excellent numeracy skills and financial awareness