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Legal Assistant/Secretary – Commercial Property

Location: Bedford

Salary – £23,000 - £26,000 DOE

Hours – Full Time 9:00am – 5:15pm

Main Purposes

To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.

Person Specification

Previous experience working as a Legal Assistant/Secretary
Great communication skills and an ability to work well with others
Ability to work under time constraints and prioritise work load
Able to handle sensitive matters discreetly
Good organisation skills with a methodical approach
Self-motivated and proactive
Deliver excellent service to clients and colleagues 

Main Duties and Responsibilities

Maintain Fee Earner’s diary arranging meetings and appointments
Deal with routine client correspondence and queries
Opening and Closing files
Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system.
Produce client correspondence and enclosures for mailing including client bills.
Produce client correspondence via dictated notes
Submitting SDLT forms to HMRC
Submitting applications to register properties with Land Registry
Ensure the confidentiality of the client and firm’s information and documentation at all times.
Maintain client hard copy files including copying, storage and retrieval of information.
Dealing with completion funds/slips
Ordering documents from Land Registry online system
Search requests/monitoring returns and ensuring payments are made
Assisting with drafting of Contract Packs, Transfer Forms and other legal departments
Ensuring cleared balances on accounts before closure
Request payments and record receipts of client monies
Arrange searches, reports and any other information as requested by the fee earner.
Organising post and taking to the post office.
To be responsible for typing, photocopying, filing, making and receiving emails and faxes
To work in a safe and secure manner, with regard to the Health and Safety at Work Act
To undertake any other reasonable activity requested by the Firm